Engineering Project Administrator - IoT & Embedded

Cipher Recruitment; Adelaide; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible / hybrid working

Paid parental leave

Purchased leave scheme

Salary packaging including novated Le　

Salary packaging including novatedLe

Salary continuance insurance

Professional membership reimbursement

Employee discounts including health保险,

Rewards & Incentives through Worley’s👏

Learning & career opportunities

Job summary

Worley is seeking a highly organised Project Administrator to establish and support a new project office within a fast-paced project environment in Adelaide. You will coordinate priorities, connect people with process, and create the rhythm that helps senior leaders and project teams deliver effectively.

You will work closely with two Senior Managers, supporting executive administration, calendars, travel, meetings and documentation, while continuously improving project administration practices.

Qualifications

• Experience delivering senior-level administrative, executive, or project office support in fast-paced environments.
• Ability to establish and improve project office processes and rhythms.
• Strong organisational skills to manage competing priorities.
• Proven ability to build relationships and support cross-functional teams.
• Excellent written communication and document management.

Responsibilities

• Provide proactive, high‑level executive and project administration support to two Senior Managers and their project teams.
• Support establishment and coordination of a new project office, aligning people, processes, systems and ways of working.
• Coordinate complex domestic and international travel arrangements and mobilisation logistics.
• Manage calendars, meeting schedules, events, workshops and project forums with clear priorities.
• Prepare agendas, coordinate logistics, capture minutes, track actions and follow up with stakeholders.
• Develop and improve project administration processes, templates, trackers, and document control practices.
• Prepare expense reports, presentations and project documentation with high accuracy.
• Act as central coordinator for the project office to support clear communication and workflow.
• Coordinate meeting rooms, catering, onboarding activities and day-to-day operational needs.

Skills

Senior administrative support

Project office coordination

Stakeholder liaison

Microsoft Office proficiency

Attention to detail

Job description

Worley is seeking a highly organised Project Administrator to establish and support a new project office within a fast-paced project environment in Adelaide. You will coordinate priorities, connect people with process, and create the rhythm that helps senior leaders and project teams deliver effectively.

You will work closely with two Senior Managers, supporting executive administration, calendars, travel, meetings and documentation, while continuously improving project administration practices.