Project Administrator

Water Infrastructure Services; Burpengary; On-site; AUD 65,000 - 85,000; Full time

Job summary

Water Infrastructure Services (WIS) in Burpengary East seeks a Project Administrator to provide administrative and commercial support across multiple water infrastructure projects, working with Project Managers, Project Engineers, Finance and Delivery teams. You will assist with cost tracking, purchasing, invoicing and document control, while maintaining schedules and project records.

The role requires strong organisational skills, attention to detail and the ability to manage multiple

Qualifications

• Certificate III or IV in Business Administration, Project Administration or similar (preferred).
• Experience in Project Administration, Contracts Administration or Commercial Administration.
• Experience supporting construction, civil or water infrastructure projects.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide administration support across multiple water infrastructure projects
• Support Project Managers and Project Engineers throughout project delivery
• Collate daily costing information, site diaries and project records
• Coordinate purchase orders, supplier documentation and subcontractor records
• Assist with quotations, tenders and client submissions
• Support invoicing, month-end reporting and commercial administration
• Prepare Operations & Maintenance (O&M) manuals
• Maintain document control and project registers

Skills

Attention to detail

Strong communication

Organisational skills

Ability to manage multiple priorities

Proactive

Accountability

Education

Certificate III in Business Administration

Certificate IV in Project Administration

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Join Our Team as a Project Administrator at Water Infrastructure Services (WIS)

We are looking for a highly organised and proactiveProject Administrator to join our team. In this role, you will provide administrative and commercial support across multiple water infrastructure projects. Working closely with Project Managers, Project Engineers, Finance and Delivery teams, you will support both capital works and maintenance contracts through purchasing, cost tracking, reporting, contract administration and document control.

This role requires strong organisational skills, attention to detail, financial awareness and the ability to manage multiple priorities while supporting successful project delivery.

Water Infrastructure Services (WIS) is a leading contractor, located in Burpengary East. delivering a range of potable and raw water infrastructure support & maintenance solutions to government and private water utilities. Our office located in Burpengary East.

Key Responsibilities

• Provide administration support across multiple water infrastructure projects
• Support Project Managers and Project Engineers throughout project delivery
• Collate daily costing information, site diaries and project records
• Coordinate purchase orders, supplier documentation and subcontractor records
• Assist with quotations, tenders and client submissions
• Support invoicing, month-end reporting and commercial administration
• Prepare Operations & Maintenance (O&M) manuals
• Maintain document control and project registers

The ideal candidate will be proactive with a strong attention to detail, the ability to prioritise tasks effectively, and a commitment to providing exceptional service.

What we are looking for

• Certificate III or IV in Business Administration, Project Administration or similar (preferred)
• Experience in Project Administration, Contracts Administration or Commercial Administration.
• Experience supporting construction, civil or water infrastructure projects
• Excellent organisational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication and stakeholder management skills
• Proficient in Microsoft Office (Word, Excel & Outlook)
• High level of initiative and accountability

Salary will be based on experience.