Engineering Admin & Personal Assistant

Maurice Farrugia & Associates Pt y L td; Melbourne; On-site; AUD 52,000 - 72,000; Full time

Job summary

Maurice Farrugia & Associates Pt y L td is seeking an Administration Officer/Personal Assistant to support a busy consulting structural and civil engineering office in Melbourne. The role involves general office tasks and administrative support, including client communications and document management.

Key duties include preparing emails and engineering documents, fee submissions, managing job records, wages, superannuation and bookkeeping, plus reception relief and invoice payments.

Qualifications

• Experience with Reckon Accounts.
• Experience with Single Touch Payroll and MyGov.
• Proficiency in Excel.
• Proficiency in Outlook.
• Proficiency in Microsoft Office.
• Proficiency in Adobe.

Responsibilities

• Preparation of and sending emails and engineering documentation.
• Preparing and sending Fee Submissions.
• Entering/creating new jobs and maintaining job list records.
• Applications to council for relevant documentation.
• Processing wages and superannuation.
• Book-keeping.
• Recording staff leave.
• Paying invoices.
• Maintaining client/file records.
• Relieving reception/phone calls including answering and directing calls to appropriate staff.

Skills

Organizational skills

Initiative

Ability to work with minimal supervise

Tools

Reckon Accounts

Single Touch Payroll

MyGov

Excel

Outlook

Microsoft Office

Adobe

Job description

Maurice Farrugia & Associates Pt y L td is seeking an Administration Officer/Personal Assistant to support a busy consulting structural and civil engineering office in Melbourne. The role involves general office tasks and administrative support, including client communications and document management.

Key duties include preparing emails and engineering documents, fee submissions, managing job records, wages, superannuation and bookkeeping, plus reception relief and invoice payments.