Engineering Admin & Project Support - Flexible Hours

Cartwright Jones

Sydney

On-site

AUD 55,000 - 75,000

Full time

8 days ago

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Benefits offered by this job

Team lunches

Career progression

Flexible hours

Varied projects

Job summary

Cartwright Jones in Glebe seeks an experienced administration assistant to join a small team of engineering consultants. You will support two consultants and share general office administration, including emails, diary management, invoicing with Xero, and project filing.

The role requires 5+ years in administration, strong communication, and the ability to multitask to tight deadlines. Experience in a design or construction office is advantageous, with flexible hours and opportunities to

Qualifications

Minimum 5 years' experience in administration.
Ability to coordinate, plan, prioritise, multitask, while working to strict timeframes.
Proficiency in Microsoft Office products (Word, Excel, Outlook).
Experience using Xero for invoicing is highly regarded.
Strong written and verbal communication with high attention to detail.
Past experience in a design or construction office is advantageous.

Responsibilities

General office and administrative duties including email management and responding to general enquiries.
Diary management and maintaining Excel project registers.
Invoicing and accounts payable/receivable through Xero.
Update and manage project filing and archiving.
Coordinate and assist with production of detailed reports, photo reports, sketches or fee proposals, ensuring final quality.
Research background information to aid in assessment and report preparation.
Liaise with insurance/strata, tradespeople and project stakeholders to coordinate inspections.