Administration Assistant, Part Time

Ec Engineers; Gold Coast City; On-site; AUD 34,000 - 41,000; Part time

Benefits offered by this job

Above award pay

Newly refurbished office

Free onsite parking

Great team culture

Job summary

EC Engineers, a family-owned engineering firm on the Gold Coast, seeks a part-time Administration Assistant to support daily office operations. Work hours are 27.5 per week with flexible morning/afternoon shifts.

You will handle calls, emails, schedule site inspections, manage travel for engineers, generate invoices, and upload documents to portals. Mentoring is provided to help you hit the ground running.

Qualifications

• Advanced Microsoft Office skills.
• Ability to work independently and problem solve.
• Excellent time management and organisational skills.
• Experience in QuickBooks highly regarded.

Responsibilities

• General office administration including answering phone calls and emails.
• Liaising with customers, insurers and repair builders to coordinate site inspections.
• Booking required travel for our team of Engineers.
• Generation of invoices in QuickBooks.
• Sending Engineering reports/Certificates to customers, insurers and repair builders.
• Uploading of Engineering documentation and invoices on customer portals.

Skills

Advanced Microsoft Office

Time management

Organisational skills

Customer service

Tools

QuickBooks

Job description

EC Engineers is a family owned and locally operated Engineering firm on the Gold Coast. We specialise in all building related matters including forensic investigations, scope of works and engineering designs. Our clients range from repair builders, insurance companies to private engineering matters across Australia.

Due to continued expansion and growth, a rare opportunity has become available for a part-time Administration Assistant to join our close-knit team. This position will work Monday to Friday either from 8.30am to 2.30pm, or 9.00am to 3.00pm (total of 27.5 hours per week). Perfect opportunity if you are looking for work/life balance and family friendly hours.

Our Administration Assistant will be supported by both our Senior Administrator and our Administration Assistant. Mentoring and training will be provided. This role would suit a highly organised, customer serviced focused individual with advanced Microsoft Office skills who can hit the ground running.

duties will include:

• General office administration including answering phone calls and emails
• Liaising with customers, insurers and repair builders to coordinate site inspections
• Booking required travel (flights, car hire, accommodation) for our team of Engineers
• Generation of invoices in Quickbooks
• Sending Engineering reports/Certificates to customers, insurers and repair builders
• Uploading of Engineering documentation and invoices on customer portals
• Any other general administration as requested by the Director

Selection criteria includes:

• Advanced Microsoft Office skills
• Ability to work independently and problem solve as required
• Excellent time management and organisational skills
• Strong eye for detail and high levels of accuracy at all times
• Experience in QuickBooks highly regarded

Benefits provided:

• Competitive above award hourly rate, with family friendly hours
• Newly refurbished office located in Molendinar
• Onsite free Carparking
• Close knit team environment with great workplace culture

EC Engineers is an equal opportunity employer. Australian work rights are essential for this position.

Please note, our office closes for 2 weeks each year over the Christmas period.