Engineering Admin & Data Support Specialist

Victorian Government; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Flexible work options

Wellbeing programs

Scholarships and grants for learning

Job summary

Western Health in Melbourne’s west seeks an Administration Systems Support Officer to provide administrative support to Engineering Services teams. You will handle enquiries, switchboard duties, and data entry across Excel, Access and vendor software such as Pulse/BEIMS.

Invoicing, asset updates, and reporting are central to the role. The role demands accuracy, time management and strong customer service, with requirements for 100% data integrity and proactive stakeholder liaison.

Qualifications

• Experience in account processes, including invoicing/reconciliation.
• High level competence in the use of information technology.
• Excellent MS Office Applications (Word, Excel, PowerPoint, Microsoft Access).

Responsibilities

• Duties cover end-to-end accounts payable: Raise Purchase Orders in FMIS and BECMS.
• Check monthly invoice statements for overdue payments.
• All account documentation to be entered with 100% accuracy.
• Reception Duties – handling walk up enquiries, locating completed workshop jobs.
• Liaise with suppliers and contractors regarding invoices and quotes for work orders in Engineering.
• Assist Management with ad-hoc tasks: data cleaning, formatting documents, collating financial and asset data for reports.
• Prepare daily and monthly reports for management.

Skills

Accounts payable

Data entry

Customer service

MS Office

Excel

Access

Vendor software

Tools

Pulse/BEIMS

Job description

Western Health in Melbourne’s west seeks an Administration Systems Support Officer to provide administrative support to Engineering Services teams. You will handle enquiries, switchboard duties, and data entry across Excel, Access and vendor software such as Pulse/BEIMS.

Invoicing, asset updates, and reporting are central to the role. The role demands accuracy, time management and strong customer service, with requirements for 100% data integrity and proactive stakeholder liaison.