Engineering Services Admin & Data Support Specialist

Western Health; Melbourne, Bacchus Marsh; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Western Health is seeking an Administration Systems Support Officer in the Engineering Services team. You will provide administrative support across multiple departments, manage data entry and data systems such as Excel, Access and vendor software, and handle time-sensitive inquiries with sound judgment.

The role covers accounts payable tasks, invoicing, reporting, and coordination with suppliers. Strong MS Office skills and experience in a busy environment are essential.

Qualifications

• Experience in invoicing/reconciliation and accounts payable.
• Proven ability to deliver high-quality customer service.
• High level competence with information technology and office software.
• Strong administrative skills including filing systems and data entry.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Access).

Responsibilities

• End-to-end accounts payable processing and PO creation in FMIS/BECMS.
• Check monthly invoices for overdue payments and ensure accuracy of documents.
• Reception duties and handling walk-up inquiries.
• Liaise with suppliers/contractors on invoices and quotes for work orders.
• Assist with ad-hoc tasks for management; prepare reports and data cleaning.
• Generate daily and monthly reports for management review.

Skills

Communication skills

Administrative support

Data entry accuracy

Customer service

Attention to detail

Tools

Excel

Microsoft Access

FMIS

BECMS

Pulse/BEIMS

MS Office Suite

Job description

Western Health is seeking an Administration Systems Support Officer in the Engineering Services team. You will provide administrative support across multiple departments, manage data entry and data systems such as Excel, Access and vendor software, and handle time-sensitive inquiries with sound judgment.

The role covers accounts payable tasks, invoicing, reporting, and coordination with suppliers. Strong MS Office skills and experience in a busy environment are essential.