Administrative Systems & Data Support Officer

Western Health; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salaries

Flexible work options

Wellbeing programs

Scholarships and grants

Learning Academy access

Job summary

Western Health in Melbourne's western region is seeking an Administration Systems Support Officer within the Engineering Services team. The role provides essential administrative support to multiple departments, handling inquiries, switchboard tasks, documentation collation, asset data maintenance, and processing work orders.

It requires strong data entry abilities, proficiency with Excel/Access, and experience with vendor software such as Pulse/BEIMS.

Qualifications

• Experience in account processes, including invoicing and reconciliation.
• Experience delivering outstanding customer service with high quality.
• High level competence in information technology.
• Strong administrative skills including filing systems and admin support.
• Excellent MS Office applications (Word, Excel, PowerPoint, Microsoft Access).

Responsibilities

• Handling and escalating incoming enquiries and requests for service.
• Switchboard/telephone functions.
• Collation of compliance documentation.
• Updating an Asset Register database.
• Processing electronic Work Orders.
• Invoicing using accounts payable.
• Account reconciliation.
• Training of new staff as required.

Skills

Data entry

Accounts payable

Customer service

MS Office

Communication

Tools

Pulse/BEIMS

Excel

Microsoft Access

Job description

Western Health in Melbourne's western region is seeking an Administration Systems Support Officer within the Engineering Services team. The role provides essential administrative support to multiple departments, handling inquiries, switchboard tasks, documentation collation, asset data maintenance, and processing work orders.

It requires strong data entry abilities, proficiency with Excel/Access, and experience with vendor software such as Pulse/BEIMS.