Dynamic Administrative Coordinator for Projects & Marketing

Kingston Building; Newcastle; On-site; AUD 55,000 - 75,000; Full time

Job summary

Kingston Building in Newcastle is seeking an organised, proactive Administrative Coordinator to join the team. This varied role supports directors, estimators and project teams with day-to-day admin while contributing to marketing, business development and company initiatives.

You will coordinate office operations, assist tender submissions and help shape communications across social media, capability statements and event planning, in a busy construction environment.

Qualifications

• Previous experience in administration, office coordination or a similar role.
• Excellent communication, organisation and time management skills.
• Strong attention to detail and the ability to manage competing priorities.
• Confidence using Microsoft 365, SharePoint and Canva, or a willingness to learn.
• A proactive, adaptable and team-oriented approach.
• Experience in the construction industry would be advantageous but is not essential.

Responsibilities

• Coordinate daily office operations and provide administrative and executive support to the wider team.
• Assist with tender submissions, expressions of interest and preparation of business documentation.
• Coordinate marketing activities, including social media, project profiles, capability statements and award submissions.
• Assist with company events, community fundraising initiatives and staff engagement activities.
• Support recruitment, employee onboarding and general staff coordination.
• Maintain company registers, records and documentation, and assist project teams with general administrative requirements.

Skills

Communication

Time management

Attention to detail

Teamwork

Tools

Microsoft 365

SharePoint

Canva

Job description

Kingston Building in Newcastle is seeking an organised, proactive Administrative Coordinator to join the team. This varied role supports directors, estimators and project teams with day-to-day admin while contributing to marketing, business development and company initiatives.

You will coordinate office operations, assist tender submissions and help shape communications across social media, capability statements and event planning, in a busy construction environment.