Admin Coordinator

Kingston Building; Newcastle; Presencial; AUD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Kingston Building in Newcastle is seeking an organised, proactive Administrative Coordinator to join the team. This varied role supports directors, estimators and project teams with day-to-day admin while contributing to marketing, business development and company initiatives.

You will coordinate office operations, assist tender submissions and help shape communications across social media, capability statements and event planning, in a busy construction environment.

Formación

• Previous experience in administration, office coordination or a similar role.
• Excellent communication, organisation and time management skills.
• Strong attention to detail and the ability to manage competing priorities.
• Confidence using Microsoft 365, SharePoint and Canva, or a willingness to learn.
• A proactive, adaptable and team-oriented approach.
• Experience in the construction industry would be advantageous but is not essential.

Responsabilidades

• Coordinate daily office operations and provide administrative and executive support to the wider team.
• Assist with tender submissions, expressions of interest and preparation of business documentation.
• Coordinate marketing activities, including social media, project profiles, capability statements and award submissions.
• Assist with company events, community fundraising initiatives and staff engagement activities.
• Support recruitment, employee onboarding and general staff coordination.
• Maintain company registers, records and documentation, and assist project teams with general administrative requirements.

Conocimientos

Communication

Time management

Attention to detail

Teamwork

Herramientas

Microsoft 365

SharePoint

Canva

Descripción del empleo

Kingston Building is seeking an organised, proactive and enthusiastic Administrative Coordinator to join the team.

This is a varied, hands-on role suited to someone who enjoys working across different areas of a business, takes initiative and thrives in a busy team environment. Working closely with Directors, Estimators, Management and project teams, you'll provide day-to-day administrative support while also contributing to marketing, business development and company initiatives.

Key responsibilities

Coordinate daily office operations and provide administrative and executive support to the wider team.

Assist with tender submissions, expressions of interest and preparation of business documentation.

Coordinate marketing activities, including social media, project profiles, capability statements and award submissions.

Assist with company events, community fundraising initiatives and staff engagement activities.

Support recruitment, employee onboarding and general staff coordination.

Maintain company registers, records and documentation, and assist project teams with general administrative requirements.

About you

Previous experience in administration, office coordination or a similar role.

Excellent communication, organisation and time management skills.

Strong attention to detail and the ability to manage competing priorities.

Confidence using Microsoft 365, SharePoint and Canva, or a willingness to learn.

A proactive, adaptable and team-oriented approach.

Experience in the construction industry would be advantageous but is not essential.

About us

Kingston Building is an award-winning, Newcastle-owned construction company delivering commercial, industrial and residential projects throughout Newcastle, the Hunter and regional NSW. We pride ourselves on our collaborative team environment, strong industry relationships and commitment to delivering quality projects.