Project Coordinator | Construction

Eight Recruitment Pty; Newcastle; On-site; AUD 90,000 - 110,000; Full time

Job summary

Eight Recruitment Pty in Newcastle is seeking a contract administrator to support the commercial and administrative side of two health accommodation construction projects. You will work on-site with the Project Manager and site teams, ensuring tendering, invoices, variations and cost reports stay up to date.

The role covers both contract administration and construction delivery, offering broad exposure and opportunities to advance your knowledge on ground.

Qualifications

• Proven contract administration experience within the building industry.
• Strong financial administration skills and attention to detail.
• Confidence handling invoices, variations, procurement records and cost reports.
• Clear written and verbal communication skills.
• Ability to organise competing priorities and see tasks through to completion.
• Basic knowledge of construction programming and quality assurance, with willingness to develop further.
• Tertiary qualifications in building, construction management or related discipline preferred.

Responsibilities

• Preparing subcontractor scopes, tender packages and contract documentation.
• Comparing quotes and supporting procurement decisions.
• Checking invoices, processing variations and assisting with cost reports.
• Tracking material schedules, approvals and outstanding information.
• Coordinating correspondence, project records and meeting actions.
• Supporting quality documentation, sample approvals and site requirements.

Skills

Contract administration

Financial administration

Invoicing & variations

Communication skills

Prioritisation

Construction knowledge

Computer literacy

Education

Tertiary qualifications in building/construction management

Tools

Project planning software

Job description

Good projects need good people running them. Join an established construction business delivering new health accommodation in the Hunter. There’s something satisfying about seeing the work behind your spreadsheets take shape on site. Join an established construction business delivering 2 purpose-built health accommodation projects in Newcastle..

You will be part of the team helping turn those plans into places people can call home. Working alongside the Project Manager and site teams, you will keep the commercial and administrative side of both projects moving. You will be based on site, with occasional visits to both site (both in Newcastle). That means being close to the build, understanding what’s happening on the ground and seeing how your work contributes to delivery. From getting tender information out to keeping variations and costs up to date, you’ll make sure the details are followed through.

You will get involved in:

• Preparing subcontractor scopes, tender packages and contract documentation.
• Comparing quotes and supporting procurement decisions.
• Checking invoices, processing variations and assisting with cost reports.
• Tracking material schedules, approvals and outstanding information.
• Coordinating correspondence, project records and meeting actions.
• Supporting quality documentation, sample approvals and site requirements.

It’s a broad role with exposure to both contract administration and construction delivery, giving you plenty of opportunity to build on what you already know.

The contract runs from 1 January to 31 October 2027

ABOUT YOU

• Proven contract administration experience within the building industry.
• Strong financial administration skills and attention to detail.
• Confidence working with invoices, variations, procurement records and cost reports.
• Strong computer literacy and the ability to learn project systems.
• Clear written and verbal communication skills.
• The ability to organise competing priorities and follow tasks through to completion.
• Basic knowledge of construction programming and quality assurance, with a willingness to develop further.
• Tertiary qualifications in building, construction management or a related discipline are preferred