Dynamic Administration Officer: Travel, Docs & Office Ops

Palaris; Newcastle City Council; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

RDO every 4 weeks

Birthday leave

Wellness program

Monthly team lunches

Flexible work hours

Vibrant team culture

Attractive bonus scheme.

Role shaped around strengths

Job summary

Palaris is seeking an experienced Administration Officer to join our team. Based in Australia, you will support a professional team across multiple offices and assist with day-to-day operations, travel coordination, and document formatting.

You will manage the internal document system, assist HR onboarding, support Project Admin and Accounts, coordinate team events, and handle reception duties in a busy, fast-paced environment.

Qualifications

• 3+ years’ experience in a similar role.
• Intermediate to advanced Microsoft Word and PowerPoint.
• Ability to think on your feet and provide solutions to enhance the business support function.
• Strong collaborative interpersonal skills with well-developed verbal and written communication.
• Ability to build and maintain internal and external stakeholder relationships.
• Demonstrated time management skills.

Responsibilities

• Coordinating travel requirements for the team.
• Complex professional document formatting (Word and PowerPoint).
• Assistance with the day to day running of the office.
• Reception duties (We have minimal external visitors).
• Ownership and management of our internal document management system.
• Assisting HR with onboarding and induction coordination.
• Assisting the Project Admin and Accounts teams (extra variety in your work).
• Coordinating team social events.
• Management of a small fleet of company vehicles.

Skills

Microsoft Word

PowerPoint

Communication

Time management

Team collaboration

Tools

MS Office

Job description

Palaris is seeking an experienced Administration Officer to join our team. Based in Australia, you will support a professional team across multiple offices and assist with day-to-day operations, travel coordination, and document formatting.

You will manage the internal document system, assist HR onboarding, support Project Admin and Accounts, coordinate team events, and handle reception duties in a busy, fast-paced environment.