Administration Officer

Palaris Australia Pty; Newcastle City Council; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

RDO every 4 weeks

Birthday leave

Wellness program

Monthly team lunches

Flexible hours

Inclusive culture

Bonus scheme

Role shaped around you

Job summary

Palaris Australia Pty is seeking a dedicated Administration Officer to join our Internal Services team in Newcastle. You will provide essential business support across offices in Australia and internationally, managing travel, complex document formatting in Word and PowerPoint, and day-to-day office operations.

This full-time, office-based role is near public transport and parking, with ample lunch and coffee options nearby.

Qualifications

• 3 or more years’ experience in a similar role.
• Intermediate to advanced Microsoft Suite skills, particularly Word and PowerPoint
• Ability to think on your feet and provide solutions which enhance the business support function
• Strong collaborative interpersonal skills with well-developed verbal and written communication
• Ability to build and maintain internal and external stakeholder relationships
• Demonstrated time management skills.

Responsibilities

• Coordinating travel requirements for the team
• Complex professional document formatting (Word and PowerPoint)
• Assistance with the day to day running of the office
• Reception duties (We have minimal external visitors)
• Ownership and management of our internal document management system
• Assisting HR with onboarding and induction coordination
• Assisting the Project Admin and Accounts teams (extra variety in your work)
• Coordinating team social events
• Management of a small fleet of company vehicles

Job description

Newcastle, Australia | Posted on 01/10/2026

Working aspart of the Palaris Internal Services team, this is an important position thatprovides support to all areas of the business. No day is the same, we are acustomer focused team who adapt to provide solutions to those we support in animble and responsive manner.

We currently have an opportunity for a full-time experienced Administration Officer to join our team. We want to hear from you if you have highly developed administration,organisation and business support skills and enjoy being part of a fast-pacedand responsive team. You will support a professional team based in officesacross Australia and internationally. This is an office-based position locatedvery close to public transport and parking options, plenty of lunch and coffeeoptions are nearby too.

You will be responsible for:

• Coordinating travel requirements for the team
• Complex professional document formatting (Word and PowerPoint)
• Assistance with the day to day running of the office
• Reception duties (We have minimal external visitors)
• Ownership and management of our internal document management system
• Assisting HR with onboarding and induction coordination
• Assisting the Project Admin and Accounts teams (extra variety in your work)
• Coordinating team social events
• Management of a small fleet of company vehicles

To be considered for this role, you will have the following skills and experience:

• 3 or more years’ experience in a similar role
• Intermediate to advanced Microsoft Suite skills, particularly Microsoft Word and PowerPoint along with an interest in learning new systems as they evolve
• The ability to think on your feet and provide solutions which enhance the business support function
• Strong collaborative interpersonal skills with well-developed verbal and written communication
• The ability to build and maintain internal and external stakeholder relationships
• Demonstrated time management skills.

Why Palaris?

• An RDO every 4 weeks - to promote work-life balance (No reduction in pay)
• Birthday leave – enjoy an extra day of leave on your birthday.
• A Wellness program – up to $500 AUD to spend each year on a range of wellness activities after 6 months of service.
• Monthly team lunches and other social and team-based events throughout the year.
• Flexible work hours available to ensure work/life balance.
• A culture where your advice will be asked for and respected.
• Be part of an integrated team with other like-minded individuals where genuine conversations are valued.
• An attractive bonus scheme that rewards performance and teamwork.
• We will shape the role around you and your strengths.

Applicants must have full work rights for Australia. We are unable to provide visa sponsorship.

Applications close Friday 16th October 2026.