Administration Officer

Palaris; Newcastle City Council; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

RDO every 4 weeks

Birthday leave

Wellness program

Monthly team lunches

Flexible work hours

Vibrant team culture

Attractive bonus scheme.

Role shaped around strengths

Job summary

Palaris is seeking an experienced Administration Officer to join our team. Based in Australia, you will support a professional team across multiple offices and assist with day-to-day operations, travel coordination, and document formatting.

You will manage the internal document system, assist HR onboarding, support Project Admin and Accounts, coordinate team events, and handle reception duties in a busy, fast-paced environment.

Qualifications

• 3+ years’ experience in a similar role.
• Intermediate to advanced Microsoft Word and PowerPoint.
• Ability to think on your feet and provide solutions to enhance the business support function.
• Strong collaborative interpersonal skills with well-developed verbal and written communication.
• Ability to build and maintain internal and external stakeholder relationships.
• Demonstrated time management skills.

Responsibilities

• Coordinating travel requirements for the team.
• Complex professional document formatting (Word and PowerPoint).
• Assistance with the day to day running of the office.
• Reception duties (We have minimal external visitors).
• Ownership and management of our internal document management system.
• Assisting HR with onboarding and induction coordination.
• Assisting the Project Admin and Accounts teams (extra variety in your work).
• Coordinating team social events.
• Management of a small fleet of company vehicles.

Skills

Microsoft Word

PowerPoint

Communication

Time management

Team collaboration

Tools

MS Office

Job description

Working aspart of the Palaris Internal Services team, this is an important position thatprovides support to all areas of the business. No day is the same, we are acustomer focused team who adapt to provide solutions to those we support in animble and responsive manner.

We currently have an opportunityfor a full-time experienced Administration Officerto join ourteam.We want to hear from you if you have highly developed administration,organisation and business support skills and enjoy being part of a fast-pacedand responsive team. You will support a professional team based in officesacross Australia and internationally. This is an office-based position locatedvery close to public transport and parking options, plenty of lunch and coffeeoptions are nearby too.

To be successful as an Administration Officer with Palaris, you need a can-do attitude and hands-on approach. You will be responsible for:

• Coordinating travel requirements for the team
• Complex professional document formatting (Word and PowerPoint)
• Assistance with the day to day running of the office
• Reception duties (We have minimal external visitors)
• Ownership and management of our internal document management system
• Assisting HR with onboarding and induction coordination
• Assisting the Project Admin and Accounts teams (extra variety in your work)
• Coordinating team social events
• Management of a small fleet of company vehicles

To be considered for this role, you will have the following skills and experience:

• 3 or more years’ experience in a similar role
• Intermediate to advanced Microsoft Suite skills, particularly Microsoft Word and PowerPoint along with an interest in learning new systems as they evolve
• The ability to think on your feet and provide solutions which enhance the business support function
• Strong collaborative interpersonal skills with well-developed verbal and written communication
• The ability to build and maintain internal and external stakeholder relationships
• Demonstrated time management skills.

Why Palaris?

• An RDO every 4 weeks - to promote work-life balance (No reduction in pay)
• Birthday leave – enjoy an extra day of leave on your birthday.
• A Wellness program – up to $500 AUD to spend each year on a range of wellness activities after 6 months of service.
• Monthly team lunches and other social and team-based events throughout the year.
• Flexible work hours available to ensure work/life balance.
• A culture where your advice will be asked for and respected.
• Be part of an integrated team with other like-minded individuals where genuine conversations are valued.
• An attractive bonus scheme that rewards performance and teamwork.
• We will shape the role around you and your strengths.

Does this sound like you?

Applicants must have full work rights for Australia. We are unable to provide visa sponsorship.