Dynamic Office & Project Coordinator

Aspen Technology, Inc.; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Aspen Technology, Inc. in Sydney is seeking an organized Office Administrator / Project Coordinator to support daily operations of our Sydney office and assist project teams with coordination and administration.

You will manage visitor reception, meeting bookings, travel arrangements, document control, and project documentation, while helping plan meetings and track milestones. This role offers exposure to PMO practices and collaboration across global teams.

Qualifications

• Bachelor's degree or equivalent experience in Business Administration, Office Administration, or related field.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Project).
• Experience coordinating projects, meetings, and travel arrangements; strong organizational skills.

Responsibilities

• Serve as first point of contact for visitors, calls, and inquiries with a professional reception.
• Coordinate meeting room bookings, travel and accommodations for employees.
• Assist with project scheduling, meeting facilitation, and documentation control.
• Track milestones, deliverables, and action items across multiple projects.
• Prepare purchase requisitions and support invoicing and procurement processes.
• Support office facilities management and cross-team coordination.

Skills

Microsoft Office

SharePoint

Jira

Confluence

Organization

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Jira

Confluence

Job description

Aspen Technology, Inc. in Sydney is seeking an organized Office Administrator / Project Coordinator to support daily operations of our Sydney office and assist project teams with coordination and administration.

You will manage visitor reception, meeting bookings, travel arrangements, document control, and project documentation, while helping plan meetings and track milestones. This role offers exposure to PMO practices and collaboration across global teams.