Document Controller/Systems Administrator

Hussey; Cairns Regional; On-site; AUD 60,000 - 90,000; Full time

Job summary

Hussey Corp in Cairns, Queensland, is seeking an experienced Document Controller/Systems Administrator to support our Internal Management System. Based at our Head Office in Cairns, this Monday–Friday role focuses on coordinating documents, maintaining records, and ensuring compliant workflows across business units.

You will manage document control, IMS activities, and system-related tasks with attention to detail, clear communication, and collaboration with managers, SMEs and support staff.

Qualifications

• Experience in document control and project administration.
• Strong organisation and follow-up skills.
• High attention to detail and precise record-keeping.

Responsibilities

• Administer controlled documents through review, revision, approval, issue, supersession and archiving.
• Maintain document metadata, numbering, version status, ownership and controlled-document registers.
• Check documents for completeness, formatting and document-control requirements before release.
• Maintain IMS implementation plan, master review register, action tracker and status reporting.
• Prepare and issue document/control review packs and coordinate returns, decisions, actions and approvals across business units.
• Follow up outstanding actions and elevate delivery constraints to the HSEQ Manager.
• Maintain configuration inputs, workflow requirements, user/role information, migration data, testing records and implementation actions.

Skills

Document control

Project administration

Systems administration

Job description

Document Controller/Systems Administrator

Hussey Corp is a locally owned and operated business with a strong presence in Weipa and Cairns, Queensland. We deliver a diverse range of services across Heavy Industrial Electrical, Civil Construction, Construction Project Management, Civil Concrete Construction, and Plant & Equipment Hire.

We proudly service Weipa, Groote Eylandt, and Cairns, with recent expansion into the Cloncurry region, supporting a variety of mining, government, and local infrastructure projects.

Our Vision
Our vision is to be North Queensland’s most trusted partner for civil and electrical contracting, HVAC, labour, and equipment hire. We are committed to achieving this through strong safety leadership, operational excellence, and meaningful community engagement.

The Opportunity
To support our continued growth, we are seeking an experienced and dynamic Document Control/Site Administrator to join our team. This role will provide dedicated coordination and document-control support for the Internal Management System.

This is a Monday to Friday role and is based at our Head Office in Cairns

Key Responsibilities

• Administer controlled documents through review, revision, approval, issue, supersession and archiving.
• Maintain document metadata, numbering, version status, ownership and controlled-document registers.
• Check documents for completeness, formatting and document-control requirements before release.
• Maintain the IMS implementation plan, master review register, action tracker and status reporting.
• Prepare and issue document/control review packs and coordinate returns, decisions, actions and approvals across business units.
• Follow up outstanding actions and elevate delivery constraints to the HSEQ Manager.
• Maintain configuration inputs, workflow requirements, user/role information, migration data, testing records and implementation actions.

Skills & Experience

• Demonstrated experience in document control, project administration, systems administration or similar discipline
• Strong organisation and follow-up skills, with the ability to manage multiple reviews, actions and deadlines.
• High attention to detail and ability to maintain accurate registers, version control and records.
• Clear written and verbal communication and confidence working with managers, SMEs, vendors and support staff.

An Added Bonus!!

• Experience supporting implementation of HSEQ, IMS or other business software.
• Experience with controlled documents, workflow configuration, data migration, UAT or system rollout.
• Exposure to construction, projects, telecommunications or similar operational environments.
• Familiarity with ISO 9001, ISO 14001 and/or ISO 45001 management-system concepts.

Why Join us

• Be part of a progressive, privately owned business with strong growth ambitions
• Work closely with senior leadership and contribute directly to strategic decision-making
• Thrive in a dynamic, varied, and fast-moving work environment
• Make a real impact by shaping systems, improving processes, and driving commercial performance
• Join a supportive team culture with genuine long-term career development opportunities
• Attractive remuneration package tailored to your experience and expertise