Contracts Administrator

Hussey; Cairns Regional; On-site; AUD 85,000 - 105,000; Full time

Job summary

Hussey Corp in Cairns, Queensland, is seeking an experienced Contracts Administrator to join our team. You will manage the full contract lifecycle from tender through to post‑award administration, ensuring compliance and commercial outcomes.

Based at our head office in Cairns, this Monday‑to‑Friday role requires a solid background in construction contracts, procurement, and subcontract management, with strong attention to detail and stakeholder coordination.

Qualifications

• Experience in contract administration within construction, civil, infrastructure, or mining.
• Understanding of contract management, procurement processes, and commercial administration.
• Experience supporting tender preparation, subcontract management, and variation administration.
• Strong attention to detail with excellent document management and organisational skills.
• Ability to analyse contracts and identify commercial risks and obligations.
• Strong communication and stakeholder coordination skills.

Responsibilities

• Administer contracts across the entire project lifecycle from tender through to contract award and post‑award administration.
• Review contract terms, scope, and specifications to understand obligations and risks.
• Maintain contract registers, contractual correspondence, and documentation.
• Ensure compliance of organisation and subcontractors with obligations and deliverables.
• Assist in tender documentation preparation and coordination.
• Coordinate tender processes including invitations to tender and RFQ evaluation.
• Ensure procurement activities align with schedules and budgets.
• Maintain supplier and subcontractor records including insurances and licenses.
• Support project managers and delivery to deliver on time and on budget.
• Manage progress claims with PMs and clients for timely payment.
• Support project reporting to clients.

Skills

Contract administration

Procurement processes

Tender preparation

Subcontract management

Variation administration

Document management

Education

Bachelor's degree in Construction/ QS/ Engineering

Diploma or relevant experience in contract administration

Job description

Hussey Corp is a locally owned and operated business with a strong presence in Weipa and Cairns, Queensland. We deliver a diverse range of services across Heavy Industrial Electrical, Civil Construction, Construction Project Management, Civil Concrete Construction, and Plant & Equipment Hire.

We proudly service Weipa, Groote Eylandt, and Cairns, with recent expansion into the Cloncurry region, supporting a variety of mining, government, and local infrastructure projects.

Our Vision

Our vision is to be North Queensland’s most trusted partner for civil and electrical contracting, HVAC, labour, and equipment hire. We are committed to achieving this through strong safety leadership, operational excellence, and meaningful community engagement.

The Opportunity

To support our continued growth, we are seeking an experienced and dynamic Contracts Administrator to join our team. You will support the full contract lifecycle—from tender preparation through to contract award, post‑award administration, and procurement coordination. Your expertise will help drive strong commercial outcomes and ensure projects are delivered efficiently, compliantly, and to the highest standard. This is a Monday to Friday role and is based at our Head Office in Cairns.

Key Responsibilities

Administer contracts across the entire project lifecycle from tender preparation through to contract award and post‑award administration.

Review contract terms, specifications, and scope documentation to ensure contractual obligations and commercial risks are clearly understood.

Maintain and manage contract registers, contractual correspondence, and documentation.

Ensure the organisation and subcontractors comply with contractual obligations and agreed deliverables.

Support the resolution of contractual issues, disputes, or commercial matters as they arise.

Assist in the preparation and coordination of tender documentation, including scopes of work, commercial schedules, and contract conditions.

Coordinate the tender process including issuing invitations to tender or RFQ, managing submissions, and assisting with evaluation processes.

Ensure procurement activities align with project schedules, budgets, and scope requirements.

Maintain supplier and subcontractor records ensuring insurances, licences, and compliance documentation are current.

Support project managers and the project delivery manager in executing projects on time and on budget.

Managing progress claims with project managers and clients to ensure timely approval and payment.

Support the project managers with project reporting to client.

About you

Demonstrated experience in contract administration within construction, civil, infrastructure, or mining environments.

Strong understanding of contract management, procurement processes, and commercial administration.

Experience supporting tender preparation, subcontract management, and variation administration.

Strong attention to detail with excellent document management and organisational skills.

Ability to analyse contracts and identify commercial risks and obligations.

Strong communication and stakeholder coordination skills.

Requirements

Tertiary qualification in Construction Management, Quantity Surveying, Engineering, Business, or a related field (preferred).

Diploma or relevant experience in contract administration or commercial management.

Knowledge of common Australian construction contracts such as AS4000 or AS2124 (desirable

Why Join us

Be part of a progressive, privately owned business with strong growth ambitions

Work closely with senior leadership and contribute directly to strategic decision-making

Thrive in a dynamic, varied, and fast‑moving work environment

Make a real impact by shaping systems, improving processes, and driving commercial performance

Join a supportive team culture with genuine long‑term career development opportunities

Attractive remuneration package tailored to your experience and expertise

Pre‑employment checks will be conducted on all prospective employees.
If you are successful, you may be required to provide a National Police Check.

For a full copy of the Position Description, please reach out to the HR Team, who will be happy to provide one. Email: *********@husseycorp.com.au