Document Controller – Versatile Construction | QLD

Versatile Group; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Versatile Group in Queensland is seeking an experienced Document Controller for a large-scale mixed-use development. You will manage drawings, specifications, RFIs and other project records, maintain registers and ensure accurate filing and distribution using Procore.

You will collaborate with project managers, consultants and subcontractors, coordinating workflows, maintaining revision control and supporting handover.

Qualifications

• Experience as a Document Controller within the construction industry.
• Strong understanding of construction documentation and document control processes.

Responsibilities

• Manage and maintain project documentation across large-scale construction projects
• Coordinate the receipt, distribution, filing and tracking of project documents
• Maintain accurate document registers and ensure documentation is current and easily accessible
• Manage drawings, specifications, RFIs, technical submissions, correspondence and other project records
• Upload, distribute and maintain project documentation within Procore
• Ensure document naming, revision control and filing protocols are consistently followed
• Coordinate document workflows between project teams, consultants, subcontractors and other stakeholders
• Monitor outstanding documentation and proactively follow up relevant stakeholders
• Assist project teams with document retrieval, reporting and general project administration
• Support the preparation and collation of documentation for project handover and close-out
• Ensure superseded documentation is appropriately controlled and removed from circulation
• Maintain high standards of accuracy, confidentiality and attention to detail
• Provide document control support across additional Queensland projects as required

Skills

Document control

Attention to detail

Time management

Communication

Tools

Procore

Job description

Versatile Group is one of Australia’s fastest-growing integrated property and construction groups, delivering projects across residential, retail, mixed-use, defence and education sectors.

We challenge and improve how projects are delivered through our vertically integrated model and network of high-performing subcontractor partners – all aligned to a clear vision of excellence.

The Opportunity

We are seeking an experienced Document Controller to join our Queensland construction team, working across a large-scale mixed-use development.

Working closely with the Project Manager, Site Manager, consultants, subcontractors and wider project team, you will play a key role in ensuring all project documentation is accurately controlled, maintained and distributed throughout the project lifecycle.

This is an opportunity to join a growing Queensland team and contribute to the delivery of a major development, with the potential to provide document control support across additional projects as our pipeline continues to grow.

We are looking for someone who is highly organised, process-driven and confident managing large volumes of documentation within a fast-paced construction environment. Previous Procore experience is highly regarded.

Key Responsibilities

• Manage and maintain project documentation across large-scale construction projects
• Coordinate the receipt, distribution, filing and tracking of project documents
• Maintain accurate document registers and ensure documentation is current and easily accessible
• Manage drawings, specifications, RFIs, technical submissions, correspondence and other project records
• Upload, distribute and maintain project documentation within Procore
• Ensure document naming, revision control and filing protocols are consistently followed
• Coordinate document workflows between project teams, consultants, subcontractors and other stakeholders
• Monitor outstanding documentation and proactively follow up relevant stakeholders
• Assist project teams with document retrieval, reporting and general project administration
• Support the preparation and collation of documentation for project handover and close-out
• Ensure superseded documentation is appropriately controlled and removed from circulation
• Maintain high standards of accuracy, confidentiality and attention to detail
• Provide document control support across additional Queensland projects as required

About You

• Previous experience as a Document Controller within the construction industry
• Strong understanding of construction documentation and document control processes
• Previous Procore experience is highly regarded
• Experience across large-scale commercial, residential or mixed-use construction projects will be advantageous
• Exceptional attention to detail and commitment to maintaining accurate project records
• Excellent organisational and time-management skills
• Confident managing large volumes of documentation and competing priorities
• Strong written and verbal communication skills
• Ability to build effective working relationships with project teams, consultants and subcontractors
• Proactive, reliable and comfortable working both independently and as part of a project team

Why Join Us?

• Work across a large-scale mixed-use development in Queensland
• Join a growing Queensland construction team with a strong project pipeline
• Work alongside experienced construction professionals
• Gain exposure to complex, high-quality projects
• Take ownership of document control processes and play an integral role within the project team
• Opportunity to support additional projects as our Queensland portfolio grows
• Access long-term career opportunities within Versatile Group