Document Controller – Infrastructure Projects (Hybrid, RDO)

Ausgrid; Sydney; Hybrid; AUD 108,000 - 132,000; Full time

Benefits offered by this job

Salary sacrifice programs

Corporate health insurance

Fitness Passport

Employee recognition program

Study assistance

Parental leave

Aged care support

Job summary

Ausgrid in Haymarket, Sydney, is seeking a dedicated coordinator to centralise project documentation and contract records across major infrastructure programs. You will support design submissions, revision control, and governance registers while collaborating with Project Managers, engineers and external contractors in a hybrid work setup.

You will manage document repositories, ensure auditable processes, and maintain registers, notices, and communications to keep projects on track.

Qualifications

• 3-5 years' experience in document control, project administration and/or contract administration.
• Experience working within major infrastructure, utilities, engineering, construction or capital project delivery environments.
• Strong experience managing design review processes, document submissions, comment resolution and revision control.
• Experience maintaining document registers, records and controlled repositories.
• Exposure to document management systems such as RIB CX, Aconex, TeamBinder, ProjectWise, InEight, SharePoint or similar platforms.
• Excellent stakeholder engagement skills with the confidence to liaise with internal teams and external contractors.

Responsibilities

• Manage project documentation and contract records across major infrastructure projects, ensuring information is accurately maintained, controlled and accessible through systems such as RIB CX and SharePoint.
• Coordinate design submission and review processes, including document transmittals, stakeholder comments, approvals, revision control and document status tracking.
• Maintain project registers and governance records, ensuring documentation is compliant, auditable and aligned to project and contractual requirements.
• Partner with project teams and contractors to proactively obtain, track and manage project deliverables, keeping documentation current and supporting the successful delivery of major projects.
• Administer contract records, deliverables, notices, correspondence, submissions, approvals and contractual documentation to support effective project delivery.
• Prepare and coordinate contract correspondence, notices, transmittals, meeting records and other formal communications for review and issue by authorised representatives.
• Maintain commercial and contract registers, including variations, claims, payment claims, securities, insurance, requests for information and technical queries.
• Support contract payment processes through the administration, tracking and coordination of payment claims and supporting documentation.
• Manage project documentation within approved contract management and document control systems, ensuring compliance with document control standards, naming conventions, version control and records management requirements.
• Monitor contract deliverables and milestones, providing reporting, escalation and status updates to support contract compliance and project performance.
• Support audit, governance and dispute readiness by ensuring relevant project and contract records are complete, accurate and readily retrievable.
• Contribute to project reporting, dashboards and management information relating to contract administration, document control, risks, changes and commercial performance.
• Perform other reasonable duties and responsibilities, as may be directed by your People Leader, that align with the complexity of work detailed in the Work Level Standards for this role.

Skills

Document control

Project administration

Contract administration

Stakeholder engagement

SharePoint

RIB CX

Aconex

TeamBinder

Project governance

Education

Bachelor's degree in Business, Engineering, or related

Tools

RIB CX

SharePoint

Aconex

TeamBinder

ProjectWise

InEight

Job description

Ausgrid in Haymarket, Sydney, is seeking a dedicated coordinator to centralise project documentation and contract records across major infrastructure programs. You will support design submissions, revision control, and governance registers while collaborating with Project Managers, engineers and external contractors in a hybrid work setup.

You will manage document repositories, ensure auditable processes, and maintain registers, notices, and communications to keep projects on track.