Document Controller - Major Infrastructure Projects (Sydney)

Spott; Sydney; Hybrid; AUD 110,000 - 115,000; Full time

Benefits offered by this job

Relocation assistance

Parental leave

Employee assistance program

CPD and training

Mentoring and professional development

Job summary

Spott in Sydney is seeking a dedicated Document Controller to keep project information accurate, traceable and on time across major infrastructure and transport projects. You will be the go-to person for project teams, ensuring drawings and documents reach the right people at the right revision, with a studio-based, collaborative approach.

You will manage the Common Data Environment (CDE) and platforms such as Aconex, CMap, Newforma and ProjectWise, support administration, maintain registers,

Qualifications

• Experience in document control and basic project management in architecture, engineering or construction.
• Experience with Aconex, CMap, Newforma, ProjectWise or similar information management systems.
• Sound understanding of records management systems.
• Interest in architecture and understanding of the bigger picture behind documentation; experience on large-scale or complex projects.
• Familiarity with Common Data Environment practices and ISO 19650‑style information management.
• Certificate or diploma in business administration or construction administration or similar.

Responsibilities

• Run document control procedures for assigned projects, including naming conventions, revision control, transmittals and registers.
• Manage the project Common Data Environment (CDE) and platforms (Aconex, CMap, Newforma, ProjectWise).
• Issue, receive, log, check and file drawings, models, reports and correspondence, and chase outstanding items.
• Maintain accurate document and drawing registers and produce regular status reports for project leaders.
• Keep digital records and archives in line with records management and quality procedures.
• Provide administration support: meeting coordination, minutes, templates and project setup/close-out.
• Audit files for compliance, flag gaps early and improve document control processes.
• Collaborate with consultants, contractors and clients to keep information flowing smoothly.

Skills

Document control experience

Communication skills

Microsoft 365 proficiency

Organised and detail-oriented

Team collaboration

Education

Certificate or diploma in business administration or construction administration

Tools

Aconex

CMap

Newforma

ProjectWise

Job description

Spott in Sydney is seeking a dedicated Document Controller to keep project information accurate, traceable and on time across major infrastructure and transport projects. You will be the go-to person for project teams, ensuring drawings and documents reach the right people at the right revision, with a studio-based, collaborative approach.

You will manage the Common Data Environment (CDE) and platforms such as Aconex, CMap, Newforma and ProjectWise, support administration, maintain registers,