Document Controller – Flexible, Global Infra Projects

WSP USA; City of Melbourne; Hybrid; AUD 75,000 - 100,000; Full time

Benefits offered by this job

Flexible and hybrid working

Career development

Global project exposure

Employee networks

Health and wellbeing programs

Additional leave options

Recognition programs

Inclusive workplace

Job summary

WSP is seeking an experienced Document Controller to support multidisciplinary project teams across major infrastructure programs in Australia. You will manage project documentation, maintain registers, and ensure timely access to accurate information for project delivery.

Working closely with Project Managers, Engineers and clients, you’ll administer EDMS such as Aconex, TeamBinder, ProjectWise and SharePoint, drive governance and ensure compliance with quality and information management

Qualifications

• Demonstrated experience in Document Control within engineering, consulting, construction or infrastructure environments.
• Knowledge of document lifecycle management and governance requirements.
• Experience using EDMS.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities in a fast-paced project environment.
• Strong communication and stakeholder engagement skills.
• Relevant qualifications in administration, information management or project management advantageous.

Responsibilities

• Manage incoming and outgoing project documentation, transmittals and correspondence.
• Maintain document registers, revision histories and audit trails.
• Coordinate document reviews, approvals and submissions.
• Ensure project records are accurate, current and readily accessible.
• Support project mobilisation, reporting, close-out and handover activities.
• Administer electronic document management systems such as Aconex, TeamBinder, ProjectWise and SharePoint.
• Monitor workflow performance and provide reporting on document status and key metrics.
• Assist project teams in applying document control standards and best practices.
• Maintain compliance with quality, safety and information management requirements.

Skills

Document control

EDMS

Stakeholder engagement

Organisational skills

Prioritisation

Communication

Education

Administration qualifications

Information management qualifications

Project management qualifications

Tools

Aconex

TeamBinder

ProjectWise

SharePoint

Job description

WSP is seeking an experienced Document Controller to support multidisciplinary project teams across major infrastructure programs in Australia. You will manage project documentation, maintain registers, and ensure timely access to accurate information for project delivery.

Working closely with Project Managers, Engineers and clients, you’ll administer EDMS such as Aconex, TeamBinder, ProjectWise and SharePoint, drive governance and ensure compliance with quality and information management