Divisional Coordinator

The Outsourced Recruitment Company; Parramatta; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Outsourced Recruitment Company is seeking an experienced Divisional Coordinator to join a government organisation on a short-term contract in Parramatta, NSW. You will provide coordination and administrative support across divisions, manage correspondence and briefing requests, and help streamline key business processes in a fast-paced environment.

The role requires experience in government administration, strong communication, and the ability to prioritise competing deadlines while handling

Qualifications

• Experience coordinating ministerial, parliamentary or executive correspondence briefs and workflow processes.
• Previous experience within a government or complex organisational environment.
• Strong written and verbal communication with ability to prepare clear documentation.
• Excellent organisational skills with the ability to manage competing priorities and tight deadlines.
• Discretion and ability to handle sensitive information.

Responsibilities

• Coordinate communication between divisions and branches, including managing a central division mailbox.
• Manage the allocation, registration and processing of briefing and correspondence requests.
• Support and train staff in workflow and records management systems and processes.
• Maintain administrative processes and systems to ensure requests are tracked and delivered on time.
• Coordinate cross-divisional input and provide analysis and advice on strategic policy matters.
• Provide executive and project support, including stakeholder engagement and project coordination.
• Review and coordinate high-quality briefs, reports, status updates and discussion papers.

Skills

Government administration

Executive support

Ministerial correspondence

Workflow coordination

Stakeholder engagement

Job description

We're currently looking for an experienced Divisional Coordinator to join a government organisation on a short-term contract.

This is a great opportunity for someone with experience in government administration, executive support, ministerial correspondence or workflow coordination who enjoys working in a fast-paced environment and managing competing priorities.

The Opportunity

You'll provide coordination and administrative support across divisions and branches, ensuring correspondence, briefing requests and key business processes are managed efficiently and accurately.

Key Responsibilities

• Coordinate communication between divisions and branches, including managing a central division mailbox.
• Manage the allocation, registration and processing of briefing and correspondence requests.
• Support and train staff in workflow and records management systems and processes.
• Maintain administrative processes and systems to ensure requests are accurately tracked and delivered on time.
• Coordinate cross-divisional input and provide analysis and advice on strategic policy matters.
• Provide executive and project support, including stakeholder engagement and project coordination.
• Review and coordinate high-quality briefs, reports, status updates and discussion papers.

About You

To be successful in this role, you'll ideally have:

• Experience coordinating ministerial, parliamentary or executive correspondence, briefs and workflow processes.
• Previous experience within a government or complex organisational environment.
• Experience providing executive, project or administrative support within a busy team environment.
• Strong written and verbal communication skills, with the ability to prepare clear, concise documentation.
• Excellent organisational skills and the ability to manage competing priorities and tight deadlines.
• Strong attention to detail, discretion and the ability to handle sensitive information.
• The ability to build effective relationships and communicate confidently with stakeholders at all levels.