Program Administrator

Cochlear; Sydney; Hybrid; AUD 65.000 - 95.000; Vollzeit

Benefits dieser Stelle

Hybrid Working arrangement

Contract until End of March

Zusammenfassung

Cochlear in Sydney is seeking a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work.

This hands-on role will help keep the program organised and running smoothly, coordinating a high volume of meetings and schedules, managing program documentation and providing day-to-day logistical support to program leaders and delivery teams.

Qualifikationen

• Experience in program, project or PMO administration within a medium-to-large organisation.
• Strong organisational skills with the ability to manage multiple meetings and priorities.
• Confidence coordinating with stakeholders across different teams and levels.
• Proficient in Microsoft Outlook, Teams and SharePoint.
• Clear written and verbal communication.
• Proactive and ownership-oriented approach to administrative activities.
• Experience supporting a large transformation or program environment is advantageous.

Aufgaben

• Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
• Manage meeting logistics, agendas, supporting materials and follow-up activities.
• Maintain and upload program documentation in SharePoint, ensuring information is organised and up to date.
• Support the preparation and distribution of program meeting packs and documentation.
• Coordinate day-to-day program logistics and administrative activities.
• Assist with onboarding and offboarding activities.
• Maintain accurate program records, trackers and supporting documentation.
• Work closely with Program Managers, Delivery Managers and other stakeholders to keep administrative activities on track.
• Provide broader administrative and coordination support as program priorities change.

Kenntnisse

Program administration

Meeting coordination

Stakeholder communication

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Jobbeschreibung

• Initial contract until End of March + possible extension
• Hybrid Working arrangement

We're looking for a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work.

This is a hands-on role where you'll help keep the program organised and running smoothly. You'll coordinate a high volume of meetings and schedules, manage program documentation and provide day-to-day logistical support to program leaders and delivery teams.

If you're someone who enjoys bringing structure to a busy environment, managing multiple priorities and making sure the details are taken care of, this could be a great opportunity.

• Initial contract until End of March + possible extension
• Support multiple project streams
• Hybrid Working arrangement

We're looking for a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work.

This is a hands-on role where you'll help keep the program organised and running smoothly. You'll coordinate a high volume of meetings and schedules, manage program documentation and provide day-to-day logistical support to program leaders and delivery teams.

If you're someone who enjoys bringing structure to a busy environment, managing multiple priorities and making sure the details are taken care of, this could be a great opportunity.

Your responsibilities

• Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
• Manage meeting logistics, agendas, supporting materials and follow-up activities.
• Maintain and upload program documentation in SharePoint, ensuring information is organised and kept up to date.
• Support the preparation and distribution of program meeting packs and documentation.
• Coordinate day-to-day program logistics and administrative activities.
• Assist with onboarding and offboarding activities.
• Maintain accurate program records, trackers and supporting documentation.
• Work closely with Program Managers, Delivery Managers and other stakeholders to keep administrative activities on track.
• Provide broader administrative and coordination support as program priorities change.

What we're looking for

• Experience in program, project, PMO or team administration, ideally within a medium-to-large organisation.
• Strong organisational skills with the ability to manage multiple meetings, schedules and competing priorities.
• Confidence coordinating with stakeholders across different teams and levels of an organisation.
• Good working knowledge of Microsoft Outlook, Teams and SharePoint.
• Strong attention to detail and document-management skills.
• Clear written and verbal communication.
• A proactive, practical approach and willingness to take ownership of administrative activities.
• Experience supporting a large transformation, technology or program environment would be advantageous.