Coordination and Planning Officer

NW Professional Services; Parramatta; On-site; AUD 65,000 - 85,000; Full time

Job summary

NW Professional Services is seeking an experienced administrative coordination professional to support the Branch Director. The role involves managing daily briefings, correspondence, issues, and high-level administration across the Branch.

You will work with Branch staff and Strategy, Coordination and Performance to ensure timely, high-quality responses and input into Division-wide initiatives. This position emphasizes performance improvement, risk awareness, and proactive business management

Qualifications

• Knowledge and experience in fast-paced, high-volume environments and supporting senior staff on projects and issues.
• High-level written and verbal communication, interpersonal, liaison and negotiation skills.
• Public service experience in high-level administration, coordination across a large group/organisation.

Responsibilities

• Coordinate effort across the Division/Branch in support of the Branch Director.
• Collaborate with Branch staff and Strategy, Coordination and Performance Section to produce timely responses.
• Contribute to input for Division-wide initiatives with high-quality output.
• Develop and implement mechanisms to improve division/branch performance and measures.
• Identify and raise emerging issues and risks relevant to the Division/Branch.
• Oversee initiatives related to HR, IT, finance and procurement for the Branch.
• Support branch planning, performance reporting and business management for senior management.
• Assist in event planning and staff engagement initiatives.

Skills

Project coordination

Stakeholder management

Report writing

Communication skills

Negotiation

Microsoft Office

Tools

Microsoft Office

Job description

Provision of coordination and business planning support to the Branch Director, including daily management of briefings and correspondence, issues management, and higher-level administration support.

Key accountabilities:

• Support the Branch Director in the coordination of effort across the Division/Branch.
• Work effectively with Branch staff and Strategy, Coordination and Performance Section to coordinate high quality and timely responses from the Branch.
• Work effectively with Branch staff and Strategy, Coordination and Performance Section to coordinate high quality and timely input into various Division-wide initiatives.
• Play an active role in the development and implementation of mechanisms for improving the Division/Branch's performance, including system and process improvements; and the development of performance measures and targets.
• Identify and raise emerging issues and risks relevant to the Division/Branch.
• Manage the implementation of initiatives related to human resources, information technology, finance and procurement for the Branch.
• Play an active role in the business management of the Branch, including branch planning, performance reporting and supporting the business management for the Branch Senior Management team.
• Assist in event planning and staff engagement initiatives

Key knowledge and experience:

• Knowledge and experience working in a fast paced and high volume environment, including a proven capacity to support senior level staff in the management of projects and issues.
• High level written and verbal communication, interpersonal, liaison and negotiation skills.
• Public service experience in high level administration, particularly in coordination, working across a large Group and organisation