Management Coordinator (Admin)

Foundation Labour Hire; Darwin; On-site; AUD 70,000 - 90,000; Full time

Job summary

Foundation Labour Hire is seeking a Management Coordinator in Darwin to support the Deputy CEO, Alternate Company Secretary, and senior leadership. You will operate at the centre of the business, coordinating priorities across governance, procurement, HR, IT and corporate services.

The role requires outstanding organisational and communication skills, plus the ability to manage multiple deadlines and engage with government stakeholders to deliver high-quality outcomes.

Qualifications

• Significant experience in executive support or similar roles.
• Excellent organisational skills with multiple priorities.
• Strong written and verbal communication abilities.
• Proven stakeholder engagement and relationship management.
• Advanced MS Office and document management familiarity.
• Discretion and professionalism in sensitive information handling.

Responsibilities

• Provide high-level coordination and executive support to the Deputy Chief Executive Officer, Alternate Company Secretary, and senior leadership team.
• Coordinate executive priorities, manage deadlines, prepare professional reports and correspondence.
• Support projects across governance, procurement, HR, IT and corporate services.
• Identify process improvements to enhance workflows and outcomes.
• Build relationships across the organisation with executives, directors and staff.

Skills

Executive support

Project coordination

Organisational skills

Communication skills

Stakeholder engagement

MS Office proficiency

Document management systems

Discretion and professionalism

Tools

Microsoft Office

Document management systems

Job description

Management Coordinator | Darwin- Government Entity

Join a high-performing executive team and play a pivotal role in supporting strategic leadership, governance, and corporate operations within a major Northern Territory organisation.

Why You'll Love This Role

Be the Right-Hand Support to Senior Executives

Provide high-level coordination and executive support to the Deputy Chief Executive Officer, Alternate Company Secretary, and senior leadership team.

Operate at the Centre of the Business

Work across safety, people, governance, procurement, HR, organisational development, IT and corporate services functions, helping drive critical business outcomes.

Take Ownership of High-Impact Projects

Coordinate executive priorities, manage competing deadlines, prepare professional reports and correspondence, and provide project support across strategic initiatives.

Drive Excellence Through Organisation and Process Improvement

Use your exceptional administration, systems and coordination skills to improve workflows, enhance business processes and ensure quality outcomes.

Build Relationships Across the Organisation

Collaborate with executives, directors, management coordinators, government stakeholders and employees to deliver exceptional service and support.

What We're Looking For

• Significant experience in executive support, executive assistance, project coordination or business support roles.
• Outstanding organisational skills with the ability to manage multiple priorities simultaneously.
• Exceptional written and verbal communication skills.
• Strong stakeholder engagement and relationship management capability.
• Advanced Microsoft Office skills and experience working with document management systems.
• A proactive, solutions-focused mindset with a high level of discretion and professionalism.

If you're a highly organised professional who thrives in a fast-paced environment, enjoys supporting senior leaders and wants to contribute to meaningful organisational outcomes, we'd love to hear from you. This is an outstanding opportunity to join a respected organisation (Government Entity) where your initiative, professionalism and ability to keep complex operations running smoothly will be highly valued.