Administrative Assistant

Micale Recruitment Pty Ltd; Brisbane; On-site; AUD 50,000 - 60,000; Full time

Job summary

National Organisation in Australia is seeking an Administrative Assistant for a 6-month temporary role to provide high-quality administrative support to multiple dynamic teams. You will cover daily administration, diary management, travel bookings, invoicing, and coordination of timesheets, leave, recruitment and induction.

The role requires strong MS Office skills, excellent communication, and the ability to work under pressure while maintaining accuracy.

Qualifications

• Proven office administration experience and ability to follow through end to end tasks and functions.
• Demonstrated problem solving capabilities and use of initiative.
• Outstanding communication abilities with a wide range of stakeholders.
• Demonstrated organisational skills with the ability to work under pressure whilst paying attention to detail and providing accuracy in the production of documents.
• Demonstrated computing competence in a range of MS Office suite, in particular, Microsoft Excel and Microsoft Word.
• Demonstrated high standard of written and verbal communication skills and strong interpersonal skills (including demonstrated ability to negotiate with key internal and external stakeholders).

Responsibilities

• Provide administrative support to the Manager and teams following policies and procedures.
• Coordinate timesheets, leave, recruitment and induction.
• Arrange reception, scheduling, meetings, diary management, travel bookings, expenses, purchasing and invoicing.
• Cultivate relationships by understanding the needs of colleagues and customers.
• Identify opportunities to improve processes or service delivery.

Skills

Office administration

Communication

Time management

MS Office proficiency

Tools

Microsoft Excel

Microsoft Word

Job description

Our client is a National Organisation dedicated to saving lives and employs over 3000 employees across a number of services. There is an opportunity for a highly motivated individual seeking to undertake the temporary role of Administrative Assistant for a period of 6 months. This role provides high quality administrative support to a number of dynamic teams.

Responsibilities will include but not limited to:

Provide effective and efficient administrative duties to the Manager and other teams ensuring these services are carried out in accordance with organisation’s documented policies and procedures.

Manager and supervisor support including coordination of timesheets, leave recruitment and induction

Provide general administrative support including reception, scheduling and supporting meetings, diary management, travel bookings, management of expenses, purchasing and invoicing.

Cultivate relationships by understanding the needs of colleagues and customers

Identify and escape opportunities to improve processes or service delivery.

Demonstrated skills required:

Proven office administration experience and ability to follow through end to end tasks and functions

Demonstrated problem solving capabilities and use of initiative

Outstanding communication abilities with a wide range of stakeholders

Demonstrated organisational skills with the ability to work under pressure whilst paying attention to detail and providing accuracy in the production of documents

Demonstrated computing competence in a range of MS Office suite, in particular, Microsoft Excel and Microsoft Word.

Demonstrated high standard of written and verbal communication skills and strong interpersonal skills (including demonstrated ability to negotiate with key internal and external stakeholders)

Ability to work independently and as a member of integrated teams