Despatch Coordinator

IVE Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

IVE Group is seeking a reliable and organised Despatch Coordinator to join our Print NSW team in Sydney. You will ensure customer jobs are despatched accurately and delivered on time, coordinating daily despatch activities in a fast-paced warehouse and production environment.

You will prepare delivery documentation and work closely with internal teams and external freight providers to keep orders moving. Experience with Word, Excel and Outlook is valued; a forklift licence is advantageous.

Qualifications

• Experience or understanding of warehouse or despatch operations.
• Strong organisational and administrative skills.
• Good communication and problem-solving abilities.
• Strong attention to detail and the ability to manage competing priorities.
• The ability to work independently and as part of a team.
• A commitment to workplace safety and following procedures.

Responsibilities

• Coordinate daily despatch activities and ensure delivery schedules are met.
• Ensure delivery instructions are provided for all despatch jobs.
• Prepare consignment notes for interstate and international deliveries.
• Pack, label and prepare jobs for despatch.
• Organise proof of delivery documentation with external freight providers.
• Assist with despatch administration and respond to internal enquiries.
• Monitor job accuracy and report any issues or non-conforming work.
• Support the Despatch Manager and wider operations team as required.
• Follow workplace health and safety requirements and maintain a safe working environment.

Skills

Warehouse operations

Organisational skills

Communication

Attention to detail

Independent and team work

Workplace safety

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

IVE Group is Australia’s largest diversified marketing company, delivering end-to-end solutions that take clients from idea to execution. We bring together creative, content, CX and data with print, packaging, logistics and distribution to deliver practical, scalable outcomes for our clients.

Our strength is in how we operate. With large production sites, warehousing and distribution capabilities across the country, we deliver consistently at scale while maintaining a strong focus on safety, quality and performance.

We employ more than 2,000 people nationally, and it’s the capability, experience and commitment of our teams that underpin everything we do.

About IVE

IVE Group is Australia’s largest diversified marketing company, delivering end-to-end solutions that take clients from idea to execution. We bring together creative, content, CX and data with print, packaging, logistics and distribution to deliver practical, scalable outcomes for our clients.

Our strength is in how we operate. With large production sites, warehousing and distribution capabilities across the country, we deliver consistently at scale while maintaining a strong focus on safety, quality and performance.

We employ more than 2,000 people nationally, and it’s the capability, experience and commitment of our teams that underpin everything we do.

About the role

We are looking for a reliable and organised Despatch Coordinator to join our Print NSW team.

In this role, you will play an important part in ensuring customer jobs are despatched accurately and delivered on time. Working in a fast-paced warehouse and production environment, you will coordinate daily despatch activities, prepare delivery documentation and work closely with internal teams and external freight providers to keep orders moving.

Key responsibilities

• Coordinate daily despatch activities and ensure delivery schedules are met.
• Ensure delivery instructions are provided for all despatch jobs.
• Prepare consignment notes for interstate and international deliveries.
• Pack, label and prepare jobs for despatch.
• Organise proof of delivery documentation with external freight providers.
• Assist with despatch administration and respond to internal enquiries.
• Monitor job accuracy and report any issues or non-conforming work.
• Support the Despatch Manager and wider operations team as required.
• Follow workplace health and safety requirements and maintain a safe working environment.

About you

To be successful in this role, you will have:

• Experience or a good understanding of warehouse or despatch operations.
• Strong organisational and administrative skills.
• Good communication and problem-solving abilities.
• Strong attention to detail and the ability to manage competing priorities.
• The ability to work independently and as part of a team.
• A commitment to workplace safety and following procedures.

Experience with Microsoft Office, particularly Word, Excel and Outlook, will be highly regarded. A current forklift licence will also be advantageous.

Why join IVE Group?

Join a leading Australian business where you will be part of a supportive operations team, contributing to the successful delivery of quality products and services for our clients.

If you're organised, proactive and enjoy working in a hands-on, fast-paced environment, we'd love to hear from you!