Depot Operations Coordinator - Fuel & Logistics

Viva Energy Group; Darwin; Hybrid; AUD 55,000 - 72,000; Full time

Job summary

Directhaul in Darwin, Northern Territory, is seeking a Depot Operator to support the sales and delivery of fuel and lubricants across the NT. The role focuses on depot-based administration, invoicing, stock balancing and coordinating resources within a dynamic fuel business environment.

You will handle customer enquiries, maintain stock accuracy, and collaborate with leadership to improve depot processes while learning the fuel industry from ground level in a supportive team.

Qualifications

• Strong safety commitment.
• Willingness to learn all aspects of fuel business.
• Excellent communication and teamwork.
• Detail-oriented with problem-solving ability.
• Ability to multi-task in a dynamic environment.
• Experience in depot operations is a plus.
• Knowledge of ERP or in-house systems preferred.

Responsibilities

• Manage inbound customer enquiries, quotes, and orders by phone, email, and in-store. Maintain high standards of customer service and address any customer concerns effectively.
• Depot stock control, including stock reconciliation, invoicing, and managing site fuel balances.
• Fill the depots pods ready for transport to Island customers.
• Day-to-day operations including depot inspections, depot dips, vehicle inspections.
• Focal point for accuracy in our in-house systems, including ERP.
• Collaborate with Senior Leaders to improve depot processes, including streamlining and standardising stocks and procedures across all locations.

Skills

Customer service

Communication

Team player

Detail oriented

Problem solving

Organisational skills

Safety focus

Logistics

Tools

ERP

Job description

Directhaul in Darwin, Northern Territory, is seeking a Depot Operator to support the sales and delivery of fuel and lubricants across the NT. The role focuses on depot-based administration, invoicing, stock balancing and coordinating resources within a dynamic fuel business environment.

You will handle customer enquiries, maintain stock accuracy, and collaborate with leadership to improve depot processes while learning the fuel industry from ground level in a supportive team.