Depot Admin & Dispatch — Fuel Distribution

Tropic Petroleum; Townsville City; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Car parking

Corporate uniforms

Job summary

Tropic Petroleum is seeking a Depot Administration professional for the Distribution Division in South Townsville. The role supports all distribution admin functions, including taking phone orders, invoicing, and daily reconciliation of fuel and lube stock.

38-hour week with varying hours to meet operational needs. Based at the Hubert Street depot, you will handle documentation, payments, and deliveries while maintaining accurate records and strong customer service.

Qualifications

• Valid driver license is mandatory.
• Proficiency with Microsoft Outlook.
• Experience with Microsoft Office and Excel.
• Strong communication and phone manner.
• Ability to liaise with internal and external customers.
• Experience in administrative roles, preferably in transport or fuel industry.

Responsibilities

• Answering the phone and processing a high volume of customer orders and inquiries.
• General office duties: phones, emails, scanning, printing, filing, data entry.
• Create delivery dockets, invoices and process credit card payments.
• Process bulk fuel and lube deliveries; balance/stock transfers between sites.
• File original documentation, invoices and dockets.
• Greet customers and handle inquiries; provide cover for staff on leave.

Skills

Driver license

MS Outlook

MS Excel

Data entry

Communication

Attention to detail

Tools

Microsoft Office

Office suite

Job description

Tropic Petroleum is seeking a Depot Administration professional for the Distribution Division in South Townsville. The role supports all distribution admin functions, including taking phone orders, invoicing, and daily reconciliation of fuel and lube stock.

38-hour week with varying hours to meet operational needs. Based at the Hubert Street depot, you will handle documentation, payments, and deliveries while maintaining accurate records and strong customer service.