Dental Practice Manager / Receptionist

Dental Paediatrix Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Dental Paediatrix Ltd in Bondi Junction, NSW, seeks an experienced Practice Manager / Receptionist to lead daily operations. The role offers a 9-day fortnight with every second Friday off and 8:30am–5:30pm hours, averaging ~36 hours weekly.

You will manage front desk activities, referrals, rostering, accounts, and WHS compliance, while coordinating with a small team and providing handover training from a long-serving manager.

Qualifications

• Solid experience in dental reception and practice management.
• Confidence with accounts, reconciliations and practice administration.
• Strong leadership, communication and people skills.
• Excellent organisation, time management and attention to detail.
• A warm, professional manner with children and their families.
• Good computer skills and the ability to learn new systems quickly.
• Experience with Dental 4 Windows highly regarded.
• Experience with health fund claiming and the Child Dental Benefits Schedule (CDBS) highly regarded.

Responsibilities

• Running the front desk with our dental receptionist, including appointments and treatment coordination.
• Managing referrals and correspondence with referring dentists and specialists.
• Staff rostering, timesheets, training and development, and delegating and monitoring work.
• Processing accounts, health fund claims, banking, monthly statements and daily reconciliations.
• Maintaining practice statistics, financial records and reports, and liaising with our accountant.
• Managing invoices and liaising with external suppliers.
• Allocating staff, space and equipment.
• Supporting infection control procedures and training, and ensuring WHS compliance.
• Liaising with dental professionals and external providers to resolve issues and keep the practice running smoothly.

Skills

Practice management

Dental reception

Leadership

Communication

Time management

Attention to detail

Customer service

Learning systems

Tools

Dental 4 Windows

Job description

Looking for a dental management role with genuine work-life balance, and a long weekend every second week?

Join our friendly, established specialist paediatric dental practice in Bondi Junction, where giving children and their families a positive experience is at the heart of everything we do. We are a close-knit team of three specialist paediatric dentists, an oral health therapist, two dental assistants and a dental receptionist, working across two surgeries.

This is more than a reception role. We are looking for an experienced, organised and confident Practice Manager / Receptionist to take ownership of the day-to-day running of the practice, while working on the front desk alongside our dental receptionist.

The Opportunity

• Permanent role on a 9-day fortnight, with every second Friday off
• 8:30am to 5:30pm on working days, with a one-hour lunch break (averaging 36 hours per week)
• A key leadership role in a supportive specialist practice
• A thorough handover and training from our Practice Manager of 10 years
• Start date: early to mid November 2026

About the Role

Your responsibilities will include:

• Running the front desk with our dental receptionist, including appointments and treatment coordination
• Managing referrals and correspondence with referring dentists and specialists
• Staff rostering, timesheets, training and development, and delegating and monitoring work
• Processing accounts, health fund claims, banking, monthly statements and daily reconciliations
• Maintaining practice statistics, financial records and reports, and liaising with our accountant
• Managing invoices and liaising with external suppliers
• Allocating staff, space and equipment
• Supporting infection control procedures and training, and ensuring WHS compliance
• Liaising with dental professionals and external providers to resolve issues and keep the practice running smoothly

About You

• Solid experience in dental reception and practice management
• Confidence with accounts, reconciliations and practice administration
• Strong leadership, communication and people skills
• Excellent organisation, time management and attention to detail
• A warm, professional manner with children and their families
• Good computer skills and the ability to learn new systems quickly
• Experience with Dental 4 Windows highly regarded
• Experience with health fund claiming and the Child Dental Benefits Schedule (CDBS) highly regarded
• The right to work in Australia

Only shortlisted applicants will be contacted.