Dental Practice 2IC / Assistant Practice Manager

National Dental Care; Melbourne; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Salary packaging and bonuses

Health & Wellness benefits

Team building & vibrant culture

Mentorship from senior managers

Job summary

DentalCare Carnegie in Melbourne is seeking a proactive 2IC/Assistant Practice Manager to support the Practice Manager across clinical operations and frontline patient care. You will lead a busy team, optimise scheduling, and ensure exceptional service in a high-volume 8-surgery clinic.

This hybrid role rewards strong leadership, staff mentoring, and hands-on management, with a clear path toward full clinic leadership and ongoing mentorship from senior clinicians.

Qualifications

• 2–3 years dental clinic experience or senior dental assistant/head receptionist background.
• Proven leadership, mentoring, or coordinating a team.
• Strong proficiency with dental practice management software (D4W).
• Ability to stay calm and organized in a high-volume clinic.

Responsibilities

• Operational leadership: support the Practice Manager in daily clinic operations and staff rosters.
• Mentor dental assistants and reception staff to foster a high-performing team.
• Manage front desk operations and handle patient inquiries for a seamless experience.
• Optimize appointment scheduling to maximize efficiency while ensuring safety and hygiene protocols.
• Assist with end-of-day reconciliation and basic reporting.

Skills

Leadership

Team Mentorship

Client service

Communication

Tools

D4W

Job description

Dental Practice 2IC / Assistant Practice Manager

About Us

DentalCare Carnegie is a modern, fast-paced, and highly reputable dental practice dedicated to providing exceptional patient care. We maintain 8 surgeries 8:30AM-8:30PM Monday-Friday, 8:30AM -6:30PM Saturday - Sunday and, are open 7 days a week, 365 days per year. We pride ourselves on our vibrant team culture, state-of-the-art technology, and a high-volume environment that keeps every day exciting. We are seeking a dynamic and highly organized 2IC (Second-in-Charge) to help lead our team and keep our daily operations running like clockwork.

The Role

As the 2IC, you will be the right hand to the Practice Manager, stepping up to lead the clinic in their absence. This is a diverse, hybrid role that blends frontline patient interaction, clinical support, and operational leadership. You will be instrumental in maintaining high standards of patient care, motivating the team, and optimizing clinic workflows. This role would work well exceptionally well if you are a current Practice Manager of a 3-5 chair clinic and looking for more or, you are seasoned Practice Manager looking for more shared and supportive team role.

Key Responsibilities

• Operational Leadership: Support the Practice Manager in overseeing daily clinic operations, managing staff rosters, and resolving day-to-day administrative challenges.
• Team Mentorship: Act as a go-to mentor for dental assistants and reception staff, fostering a positive, collaborative, and high-performing team environment.
• Patient Experience: Manage front desk operations, handle complex patient inquiries, and ensure a seamless, welcoming journey from arrival to departure.
• Clinic Coordination: Optimize appointment scheduling to maximize efficiency in a high-volume environment while ensuring compliance with safety and sterilization protocols.
• Financial Duties: Assist with end-of-day reconciliation, invoicing, managing HICAPS/EFTPOS transactions, and basic reporting.

What We Are Looking For

• Dental Industry Experience: A minimum of 2–3 years of experience in a dental clinic environment (experience as a Senior Dental Assistant or Head Receptionist is highly desirable).
• Leadership Capabilities: Proven experience leading, mentoring, or coordinating a team, with the confidence to step up when the Practice Manager is away.
• Tech-Savvy: Strong proficiency with dental practice management software, D4W
• Thrives Under Pressure: The ability to stay calm, organized, and solution-focused in a fast-paced, busy clinic.
• Communication Excellence: Outstanding interpersonal skills with a warm, empathetic approach to both patients and staff.

What We Offer

• Competitive Remuneration: Attractive salary packaging plus performance-based bonuses/incentives to reward your hard work.
• Health & Wellness Benefits: Generous discounts on dental treatment for you and your immediate family, plus an active Employee Assistance Program (EAP).
• Social & Team Perks: Regular team-building days, and a vibrant culture where your milestones are celebrated.
• Direct Career Path: Work closely with the Practice Manager with a clear, fast-tracked trajectory toward full clinic leadership.
• In-House Mentorship: Receive hands-on leadership training from an experienced Practice Manager and Principal Dentist.
• Modern Facilities: Work in a premium, light-filled, fully digital clinic utilizing top-tier practice management software and dental tech.

Join Us

If you're ready to further your dental career in a leadership role and become part of a supportive, growth-focused team, we'd love to hear from you.