Data Entry Officer / Administrator

Golden Hire Recruitment; Bringelly; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible hours

Remote after training

Supportive team

Construction accounts exposure

Job summary

Golden Hire Recruitment is partnering with a Sydney construction company to recruit a Data Entry & Accounts Administration Officer on a part-time basis.

You will handle inventory data entry, AP processing, and project administration; opportunities to work remotely after training, with 2–3 days per week and 5-6 hours daily.

Qualifications

• Experience in data entry, accounts or administration.
• Strong Microsoft Excel skills and confidence with spreadsheets.
• Exceptional attention to detail and data entry accuracy.
• Experience with accounts payable and invoice processing.
• Good communication skills and ability to follow up with different teams.
• Ability to manage competing priorities and work independently.
• Experience with Xero is preferred and exposure to construction administration is advantageous.

Responsibilities

• Accurately entering and maintaining inventory and stock records.
• Updating spreadsheets and tracking registers.
• Managing the accounts inbox and processing supplier invoices.
• Coordinating invoice approvals with supervisors and operational managers.
• Preparing payment runs for accountant review.
• Assisting with cash forecasting and general accounts administration.
• Recording and tracking day labour, site instructions and variations.
• Maintaining subcontractor tracking sheets and reconciliation registers.
• Updating variation registers and project documentation.
• Assisting with monthly progress claims and invoicing.

Skills

Data entry

Accounts payable

Excel

Attention to detail

Communication

Independent work

Xero experience

Tools

MS Excel

Xero

Spreadsheets

Job description

Data Entry & Accounts Administration Officer - Part-Time

Construction Industry | Flexible Part-Time Hours | Sydney

Are you highly organised, detail-oriented and confident working with spreadsheets, data entry and accounts administration?

We are recruiting on behalf of an established Sydney-based construction company with approximately 100 employees, seeking a reliable and proactive Data Entry & Accounts Administration Officer to support their busy operations team.

This is a varied part-time opportunity combining inventory data entry, accounts payable support and construction administration.

The position is ideally suited to someone who enjoys working with numbers, keeping records accurate and supporting a team in a fast-paced environment.

About the Role

Working closely with the accounts and operations teams, your responsibilities will include:

Inventory & Data Entry

• Accurately entering and maintaining inventory and stock records.
• Updating spreadsheets and tracking registers.
• Ensuring information is accurate, organised and up to date.

Accounts Administration

• Managing the accounts inbox and processing supplier invoices.
• Coordinating invoice approvals with supervisors and operational managers.
• Preparing payment runs for accountant review.
• Assisting with cash forecasting and general accounts administration.

Contracts & Project Administration

• Recording and tracking day labour, handover dockets, site instructions and variations.
• Maintaining subcontractor tracking sheets and reconciliation registers.
• Updating variation registers and project documentation.
• Assisting with monthly progress claims and invoicing.
• Preparing project information sheets and job packs.
• Maintaining accurate records across spreadsheets and construction management systems.

About You

We're looking for someone who is organised, reliable and takes pride in accuracy.

Ideally, you will have:

• Previous experience in data entry, accounts or administration.
• Strong Microsoft Excel skills and confidence working with spreadsheets.
• Exceptional attention to detail and data entry accuracy.
• Experience with accounts payable and invoice processing.
• Good communication skills and the confidence to follow up with different teams.
• The ability to manage competing priorities and work independently.
• A positive attitude and willingness to learn.

Experience with Xero is preferred, and previous exposure to the construction industry, subcontractor documentation or progress claims would be highly regarded.

What's on Offer?

• Part-time opportunity - approximately 2-3 days per week, 5-6 hours per day.
• Flexible working arrangements, with the potential to work remotely following initial training.
• Supportive team environment.
• Opportunity to gain exposure to construction accounts and project administration.
• Join an established and growing construction business.

Interested?

If you're an organised administrator with strong data entry skills and an interest in accounts and construction administration, we'd love to hear from you.