Accounts Payable Associate — Real Estate Funds

Barings; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Varied role across AP & admin

Leadership access to CFO/MD

Modern AI-enabled workspace

Job summary

WOW Recruitment is assisting an established Australian construction client in Sydney to hire an exceptionally organized Accounts Payable & Office Administrator. The role combines core AP functions with high‑level project administration and direct support for the Executive team, including the MD and CFO.

You will manage supplier invoices, assist with project budgeting, and coordinate travel, inductions, and compliance across multiple projects.

Qualifications

• Accounts payable expertise in reviewing supplier invoices.
• Proficiency with Xero and Excel for project cost tracking.
• Experience supporting CFO/MD and project teams.
• Ability to manage project travel, inductions, and compliance.
• Detail-oriented with strong written/verbal communication.

Responsibilities

• Review and process supplier invoices against PO and project costs.
• Upload payments to Westpac and maintain payment records.
• Support MD and CFO with admin tasks, mins, asset registers.
• Coordinate project travel and subcontractor databases.
• Maintain data accuracy between Xero and project tools.

Skills

Accounts Payable

Finance Administration

Xero

Excel

Communication

Project Coordination

Tools

Xero

Westpac

MS Office

Job description

Office Administrator (Accounts Payable) | Construction

Sydney Wow Recruitment Idibu

Office Administrator (Accounts Payable) | Construction

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our clients' dynamic team within the construction industry. If you have a proactive, with a \"can do\" attitude and thrive in a varied environment, this role could be for you!

Our client is an established and growing player in the Australian construction sector, delivering major projects and respected within the market. They foster a collaborative, tight‑knit team environment that values collaboration, efficiency and a hands‑on approach to doing what needs to be done for broader business objectives. Operating with strong internal leadership, they offer a stable, supportive workspace where your administrative and financial flair will directly impact the success of their projects.

Benefits

• Varied & Dynamic Role: Enjoy a unique blend of core accounts payable functions, high‑level project administration and direct support for the Executive team - with visibility across construction projects
• Supportive Leadership: Work closely with the CFO, Managing Director and Project Managers who value your insights and efficiency.
• Modern Workspace: Join a company that values technology, actively looking for ways to refine systems and leverage AI to enhance productivity.

You Will Be

• Managing Accounts Payable: Reviewing, verifying, and processing supplier invoices against purchase orders and project costing spreadsheets, alongside manually uploading payments into Westpac.
• Supporting the Executive Team: Providing direct administrative assistance to the MD and CFO across HR, IT, legal, commercial and finance matters, including meeting minutes and spreadsheet upkeep (Fixed Asset Registers, Insurance schedules).
• Driving Project Admin: Coordinating project travel (flights, accommodation, car hire), managing subcontractor databases, checking compliance documentation, and tracking service provider inductions and timesheets.
• Maintaining Data & Spreadsheets: Ensuring total accuracy between Xero and internal project tools, plus designing and updating Approved Supplier Spreadsheets.
• Overseeing Office Operations: Managing office logistics, stationary orders, catering, and team functions, while assisting the Business Development team with marketing presentations and tenders when needed.

You Are

• Experienced in Finance & Admin: You bring strong competence in accounts payable, manual payment banking platforms and general office administration.
• Systems Savvy: You are proficient in the Xero accounting system and skilled across MS Office products (particularly Excel, Word, and PowerPoint). An understanding of AI and its workplace benefits is highly regarded.
• A Project-Minded Professional: You ideally possess construction or heavy industry experience and can comfortably handle project-based budgeting, supplier compliance, and site visits as required.
• Meticulous & Resilient: You have a keen eye for detail, proofreading skills and the capability to manage structured finance processes within an environment that has both busier and quieter periods.
• A Communicator & Collaborator: You possess excellent written and verbal communication skills, allowing you to build strong working relationships with project managers, consultants and subcontractors.