Accounts & Administration

Greenform Construciton; Melbourne; On-site; AUD 39,000 - 52,000; Part time

Job summary

Greenform Construction is seeking an experienced, organised Accounts & Administrator to support our Melbourne-based construction team and help run the day-to-day operations.

The role blends accounts payable/receivable, invoicing, project costing and general office administration. You will use Xero and Excel to maintain accurate financial records, track payments and support project delivery across high-end residential works.

Qualifications

• Strong Xero experience – essential.
• Advanced Excel spreadsheet skills – essential.
• Previous accounts payable and receivable experience – essential.

Responsibilities

• Managing accounts payable and receivable, including processing supplier bills and customer invoices.
• Tracking outstanding invoices, payments and following up overdue accounts.
• Monitoring payment schedules and ensuring invoices are processed on time.
• Reconciling receipts, expenses and supplier statements.
• Maintaining accurate financial records and tracking job costs.
• Using Xero for invoicing, accounts management and financial tracking.
• Creating, maintaining and updating Excel spreadsheets for financial and project tracking.
• Setting up new jobs and ensuring all relevant documentation is organised.
• Monitoring job progress and maintaining accurate records.
• Preparing invoices and tracking project costs and profitability.
• Liaising with the construction team regarding job progress, invoicing and payments.
• Keeping project schedules and tracking spreadsheets up to date.
• Coordinating progress payments and assisting with invoicing.
• Preparing client handover packs and project documentation.
• Providing general administrative support across active projects where required.

Skills

Xero experience

Advanced Excel

Accounts payable/receivable

Tools

Xero

Excel

Job description

Greenform Construction is a growing construction company specialising in high-end residential builds, renovations, extensions and insurance works across Melbourne.

We're a close-knit team looking for an experienced, organised and proactive Accounts & Administrator to support our construction team and assist with the day-to-day running of the business.

About the Role

This is a varied, hands-on role combining accounts administration, project coordination and general office operations.

We're looking for someone with strong experience in accounts payable, accounts receivable, Xero and Excel spreadsheets who can confidently manage invoicing, track payments, maintain financial records and work independently.

You’ll work closely with our construction team and management to ensure projects and day-to-day operations run smoothly.

Key Responsibilities

Accounts Payable & Receivable

Managing accounts payable and receivable, including processing supplier bills and customer invoices.

Tracking outstanding invoices, payments and following up overdue accounts.

Monitoring payment schedules and ensuring invoices are processed on time.

Reconciling receipts, expenses and supplier statements.

Maintaining accurate financial records and tracking job costs.

Using Xero for invoicing, accounts management and financial tracking.

Creating, maintaining and updating Excel spreadsheets for financial and project tracking.

Project Administration – Insurance & Construction Works

Setting up new jobs and ensuring all relevant documentation is organised.

Monitoring job progress and maintaining accurate records.

Preparing invoices and tracking project costs and profitability.

Liaising with the construction team regarding job progress, invoicing and payments.

Keeping project schedules and tracking spreadsheets up to date.

Residential Construction Projects

Assisting with project documentation and building permits when required.

Coordinating progress payments and assisting with invoicing.

Preparing client handover packs and project documentation.

Providing general administrative support across active projects where required.

Factory & General Operations

Receiving and coordinating deliveries at our factory.

Ordering office supplies and maintaining stock.

Managing company uniforms and coordinating orders.

Supporting the team with general administrative and operational tasks.

About You – Essential Experience

We're looking for someone who can confidently step into the role with existing accounts and administration experience.

The successful applicant must have:

Strong Xero experience – essential. Confident using Xero for accounts payable, receivable, invoicing, reconciliations and financial tracking.

Advanced Excel spreadsheet skills – essential. Able to confidently create, manage and maintain spreadsheets, use formulas, organise data and track financial information accurately.

Previous accounts payable and receivable experience – essential. Comfortable managing invoices, tracking payments, following up outstanding accounts and maintaining accurate records.

Excellent attention to detail and strong organisational skills.

Ability to work independently, take initiative and manage competing priorities.

Strong communication skills and a proactive, problem-solving approach.

Confidence working across multiple systems and managing administrative processes.

Experience in the construction industry, job costing and project financial tracking would be highly regarded.

What We Offer

Permanent part-time position – Tuesday and Thursday.

Friendly, supportive and down-to-earth team.

A varied role with responsibility across accounts, administration and operations.

An established and growing construction company.

Opportunity to develop your skills and grow with the business.