Administration Officer | Part-Time Contact (Ongoing)

Smaart Recruitment; Melbourne; On-site; AUD 42,000 - 60,000; Part time

Benefits offered by this job

Onsite parking

Job summary

SMAART Recruitment in Melbourne is seeking an Administration Officer on a part-time ongoing contract. The role focuses on Microsoft Word documentation, data entry, and light reception coverage, with onsite parking and a supportive team in Williamstown.

You will type up handwritten field reports, format documents to a professional standard, manage client and job records securely, and help prepare reports for the front-office team. Immediate start for a detail-focused candidate.

Qualifications

• Proficient in Microsoft Word with advanced table formatting.
• Fast, accurate typing and high data-entry accuracy.
• Basic Excel skills and ability to use keyboard shortcuts.

Responsibilities

• Type up handwritten field reports into clean, professional written reports.
• Format and prepare documents in Word to a professional standard, including tables, margins, headers and footers.
• Enter and maintain client and job information (names, contact details, file numbers).
• Log samples received from builders and private/residential clients, and file records against the correct job number.
• Retrieve and manage deeds and related documents, filing them securely.
• Maintain confidentiality and secure handling of all records.

Skills

MS Word

Typing

Data entry

Excel basics

Keyboard shortcuts

Tools

Word formatting

Job description

Administration Officer | Part-Time Contact (Ongoing)

Our client is a leader in the environmental occupation health & safety space. Founded in 1994, their goal is to prevent people being harmed in the workplace by their environment, whether that is occupational or otherwise.

Their busy office is now looking for a detail-focused Administration Officer to join the team. The role is predominantly administration (Microsoft Word) and data entry, with a small amount of reception cover. You will work closely with the front-office team, support report preparation, and handle client and job information securely and accurately.

What’s on Offer:

• $37ph + super
• Ongoing part-time contract, potential for full-time
• ASAP Start
• Onsite parking
• Small, supportive team based environment in Williamstown

• $37ph + super
• Ongoing part-time contract, potential for full-time
• Monday - Wednesday, 8.30am - 5pm
• ASAP Start
• Onsite parking
• Small, supportive team based environment in Williamstown

Key Responsibilities:

• Type up handwritten field reports into clean, professional written reports
• Format and prepare documents in Microsoft Word to a professional standard, including tables, margins, headers and footers
• Enter and maintain client and job information (names, contact details, file numbers)
• Log samples received from builders and private/residential clients, and file records against the correct job number
• Retrieve and manage deeds and related documents, filing them securely
• Maintain confidentiality and secure handling of all records

Skills and Experience:

• Proficient in Microsoft Word, particularly confident formatting tables (adding and removing lines, deleting rows, adjusting extended tables, fixing margins, headers and footers)
• Fast, accurate typing skills
• Strong data-entry accuracy and attention to detail
• Ability to create and use keyboard shortcuts to work efficiently
• Basic Excel skills

Must be a Permanent Resident or Citizen of Australia

Due to high volume of applicants, only shortlisted individuals will be contacted

Additional information

• $37ph + super | ASAP start
• Monday to Wednesday, potential to move full-time | 8.30am - 5pm
• Office based in Williamstown | Free on-site parking