Corporate Receptionist

Mars Recruitment; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Mars Recruitment is partnering with a leading global investment organisation to recruit a Corporate Receptionist for a short-term contract in Sydney. You will be the face of the business, delivering a professional front-of-house experience and providing administrative support to the Corporate Services team.

In this fast-paced role, you will manage reception and meeting room scheduling, coordinate travel and expenses, assist onboarding, and support workplace programs while reporting to the Office

Qualifications

• Minimum 5 years' experience within a corporate reception environment, ideally within financial services, professional services or consulting.
• At least 3 years' experience working autonomously with minimal supervision.
• Previous hospitality or customer service experience is highly regarded.
• Exceptional communication and interpersonal skills with the confidence to engage with stakeholders at all levels.
• Strong organisational skills with the ability to multitask and prioritise competing deadlines.
• A proactive, professional and service-focused approach.
• Intermediate Microsoft Office skills, including Word, Excel and PowerPoint.
• Excellent attention to detail and strong administrative skills.

Responsibilities

• Deliver a professional and welcoming front-of-house experience for all visitors and employees.
• Manage reception, meeting rooms and visitor coordination.
• Coordinate catering, meeting room setup, refreshments and post-meeting clean-up.
• Provide basic IT support for meetings and conference room technology.
• Maintain the presentation and cleanliness of front and back-of-house areas.
• Order and maintain office supplies, stationery and workplace amenities.
• Assist with onboarding and offboarding processes for employees.
• Support workplace programs, subscriptions and corporate services initiatives.
• Manage incoming and outgoing mail, courier bookings and deliveries.
• Respond to requests through the Corporate Services inbox and ServiceNow system.
• Report workplace maintenance issues and WHS hazards.
• Provide administrative support including diary management, travel bookings and expense processing.
• Assist with printing, binding, document preparation and ad hoc administrative tasks.
• Support the Office Manager with workplace projects and continuous improvement initiatives.

Skills

Front-of-house experience

Communication skills

Microsoft Office

Organisational skills

Autonomous work

Hospitality/customer service

Tools

ServiceNow

Job description

A Short-Term Contract Receptionist Role - Great Opportunity for a Working Holiday Visa.

Be the face of a leading global investment organisation where first impressions matter. This is an exciting opportunity for an experienced Corporate Receptionist to join a collaborative Corporate Services team, delivering an exceptional front-of-house experience while supporting the smooth day-to-day operations of a premium corporate office. Working in a fast-paced, professional environment, you'll play a key role in creating a welcoming workplace for employees, clients and visitors alike.

As the Corporate Receptionist, you will be responsible for delivering a seamless reception and workplace experience while providing administrative support across the business. You'll work closely with the Office Manager and Corporate Services team, ensuring the office runs efficiently and that internal stakeholders receive outstanding service. The role will also encompass some team assistant duties.

Key Responsibilities

• Deliver a professional and welcoming front-of-house experience for all visitors and employees.

• Manage reception, meeting rooms and visitor coordination.

• Coordinate catering, meeting room setup, refreshments and post-meeting clean-up.

• Provide basic IT support for meetings and conference room technology.

• Maintain the presentation and cleanliness of front and back-of-house areas.

• Order and maintain office supplies, stationery and workplace amenities.

• Assist with onboarding and offboarding processes for employees.

• Support workplace programs, subscriptions and corporate services initiatives.

• Manage incoming and outgoing mail, courier bookings and deliveries.

• Respond to requests through the Corporate Services inbox and ServiceNow system.

• Report workplace maintenance issues and WHS hazards.

• Provide administrative support including diary management, travel bookings and expense processing.

• Assist with printing, binding, document preparation and ad hoc administrative tasks.

• Support the Office Manager with workplace projects and continuous improvement initiatives.

Key Requirements

• Minimum 5 years' experience within a corporate reception environment, ideally within financial services, professional services or consulting.

• At least 3 years' experience working autonomously with minimal supervision.

• Previous hospitality or customer service experience is highly regarded.

• Exceptional communication and interpersonal skills with the confidence to engage with stakeholders at all levels.

• Strong organisational skills with the ability to multitask and prioritise competing deadlines.

• A proactive, professional and service-focused approach.

• Intermediate Microsoft Office skills, including Word, Excel and PowerPoint.

• Excellent attention to detail and strong administrative skills.

• Experience coordinating travel, diaries and general administration is advantageous.

• Food Handling Certificate is desirable but not essential.

Why Apply?

Join a highly regarded global organisation where you'll become an integral part of a collaborative and supportive team. This role offers exposure to a premium corporate environment, the opportunity to build strong internal relationships and the chance to contribute to an exceptional workplace experience while developing your career within Corporate Services.