Contract Corporate Receptionist - Front Desk & Admin Pro

Mars Recruitment; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Mars Recruitment is partnering with a leading global investment organisation to recruit a Corporate Receptionist for a short-term contract in Sydney. You will be the face of the business, delivering a professional front-of-house experience and providing administrative support to the Corporate Services team.

In this fast-paced role, you will manage reception and meeting room scheduling, coordinate travel and expenses, assist onboarding, and support workplace programs while reporting to the Office

Qualifications

• Minimum 5 years' experience within a corporate reception environment, ideally within financial services, professional services or consulting.
• At least 3 years' experience working autonomously with minimal supervision.
• Previous hospitality or customer service experience is highly regarded.
• Exceptional communication and interpersonal skills with the confidence to engage with stakeholders at all levels.
• Strong organisational skills with the ability to multitask and prioritise competing deadlines.
• A proactive, professional and service-focused approach.
• Intermediate Microsoft Office skills, including Word, Excel and PowerPoint.
• Excellent attention to detail and strong administrative skills.

Responsibilities

• Deliver a professional and welcoming front-of-house experience for all visitors and employees.
• Manage reception, meeting rooms and visitor coordination.
• Coordinate catering, meeting room setup, refreshments and post-meeting clean-up.
• Provide basic IT support for meetings and conference room technology.
• Maintain the presentation and cleanliness of front and back-of-house areas.
• Order and maintain office supplies, stationery and workplace amenities.
• Assist with onboarding and offboarding processes for employees.
• Support workplace programs, subscriptions and corporate services initiatives.
• Manage incoming and outgoing mail, courier bookings and deliveries.
• Respond to requests through the Corporate Services inbox and ServiceNow system.
• Report workplace maintenance issues and WHS hazards.
• Provide administrative support including diary management, travel bookings and expense processing.
• Assist with printing, binding, document preparation and ad hoc administrative tasks.
• Support the Office Manager with workplace projects and continuous improvement initiatives.

Skills

Front-of-house experience

Communication skills

Microsoft Office

Organisational skills

Autonomous work

Hospitality/customer service

Tools

ServiceNow

Job description

Mars Recruitment is partnering with a leading global investment organisation to recruit a Corporate Receptionist for a short-term contract in Sydney. You will be the face of the business, delivering a professional front-of-house experience and providing administrative support to the Corporate Services team.

In this fast-paced role, you will manage reception and meeting room scheduling, coordinate travel and expenses, assist onboarding, and support workplace programs while reporting to the Office