Senior Facilities Coordinator

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee discounts

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career opportunities with Australia’s#

Premium offices

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a dynamic Facilities Coordinator to join our on-site team in Sydney CBD, supporting a global investment client. The role merges facilities and reception duties, contributing to a superior workplace experience.

You will be the on-site point of contact for facilities, manage the reception area, handle switchboard operations, greet visitors, and oversee mail, procurement, and vendor processes while assisting with HSE and budget tasks.

Qualifications

• Experience in corporate reception, facilities, or property management.
• Strong customer service skills with a client-centric approach.
• Professional presentation and excellent communication abilities.
• Ability to manage conflicting priorities and meet deadlines.

Responsibilities

• Act as on-site point of contact for facilities issues.
• Manage reception area and create a welcoming environment.
• Operate switchboard and maintain phone systems.
• Greet visitors, manage access passes, and book meeting rooms.
• Oversee mailroom operations and general office duties.
• Manage facilities requests using client software/database.
• Assist with health & safety management and risk management.
• Support procurement and vendor management processes.
• Assist with financial processes and purchase order management.
• Monthly operational reporting.
• Annual budget preparation.
• Incident management.
• Maintenance vendor management.

Skills

Customer service

Communication

Prioritization

Professional demeanor

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves

JLL is seeking a dynamic Facilities Coordinator to join our onsite team, working with a global investment management client in the Sydney CBD. This role combines facilities and reception duties, offering a unique opportunity to contribute to our client's workplace experience.

Key Responsibilities include

• Act as on-site point of contact for facilities issues
• Manage reception area, creating a welcoming environment
• Operate switchboard and maintain phone systems
• Greet visitors, manage access passes, and book meeting rooms
• Oversee mailroom operations and general office duties
• Manage facilities requests using client software/database
• Assist with health & safety management and risk management
• Support procurement and vendor management processes
• Assist with financial processes and purchase order management
• Monthly operational reporting
• Annual budget preparation
• Incident management
• Maintenance vendor management

Sounds like you? This is what we’re looking for

• Experience in corporate reception, facilities, or property management
• Strong customer service skills with a client-centric approach
• Professional presentation and excellent communication abilities
• Ability to manage conflicting priorities and meet deadlines
• 'Can-do' attitude and adaptability to various tasks
• Some familiarity with E & M equipment

Benefits

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

JLL is committed to equal opportunity and building an inclusive workplace.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.

We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.