Corporate Administration Assistant (4 Days a week)

Pilot Partners; Brisbane; On-site; AUD 40,000 - 50,000; Part time

Job summary

Pilot Partners is seeking a part-time Corporate Administration Assistant to join our Business Advisory team in Brisbane. The role offers 4 days per week, with opportunities to support senior staff and engage with a range of internal and external stakeholders.

You will handle general administrative duties, document management, and correspondence, contributing to a collaborative team environment and ongoing professional development within a friendly firm.

Qualifications

• Willingness to learn and take on new tasks.
• High reliability and a customer service mindset.
• Flawless time management and prioritisation skills.
• Respect for confidentiality and data handling.
• Proficiency with Microsoft Office and paperless processes.
• Strong attention to detail and accuracy.
• Ability to learn software quickly.
• Previous admin or reception experience is preferred but not required.

Responsibilities

• Administration and clerical duties as directed.
• General daily duties including supporting the team throughout their day-to-day activities e.g. distribution of mail.
• Database administration and saving electronic documents.
• Producing and editing letters, correspondence and other documents.
• Attending to ATO correspondence such as notices and assessments.
• Company statements administration.
• Tidying the kitchen and putting away grocery orders.
• Assist with checking client fees and posting.
• Support the executive assistant with event organisation and other adhoc tasks and projects.
• Support administration team with training organisation.

Skills

Time management

Confidentiality

Customer service

Attention to detail

Excellent communication

Willingness to learn

Reliability

Team collaboration

Tools

Microsoft Office

Job description

Corporate Administration Assistant (4 Days a week)

Pilot Partners is a leading full service mid-tier chartered accounting firm located in OneEagle in Brisbane’s CBD. We pride ourselves on our ability to get the job done and to provide our clients with exceptional service and results.

About the role

An exciting opportunity has arisen for a Part-Time Administration Assistant to join our Business Advisory team, working either 4 full days per week or 5 shorter days.

This is a varied role where you will provide administrative support to our Business Advisory team, work closely with our Executive Assistants and liaise with a range of internal and external stakeholders. It’s an ideal opportunity for someone who enjoys supporting others, takes pride in staying organised and brings excellent communication skills and a strong attention to detail.

You’ll be joining a friendly and collaborative team, working alongside experienced and long-standing team members who are happy to share their knowledge and support your development. With a variety of work and opportunities to learn, you’ll be able to build your skills and broaden your understanding of the professional services environment while making a valuable contribution to the team.

Tasks will include, but are not limited to:

Administration and clerical duties as directed

General daily duties including supporting the team throughout their day-to-day activities eg. distribution of mail

Database administration and saving electronic documents

Producing and editing letters, correspondence and other documents

Attending to ATO correspondence such as notice of assessments, division 293 assessments, income tax accounts

Company statements administration

Tidying the kitchen and putting away grocery orders

Assist with checking client fees and posting

Support the executive assistant with event organisation and other adhoc tasks and projects

Support administration team with training organisation

What you bring:

A willingness to learn

Highly reliable and customer service attitude

Flawless time management skills

High level of confidentiality

Proficiency in Microsoft Office suite

Experience in paperless office processes

Strong attention to detail

Capable of quickly learning software

Previous experience in administration or reception is preferred, but not required to apply.

Why Pilot?

A workplace culture that people stay for, shaped by wellbeing initiatives, social club, extensive parental leave and EAP support.

Genuine support and mentorship from Seniors.

Real client work from day one with direct access to Directors and senior management staff.

Proud member of the Nexia International Network, giving our team access to global insights, cross‑border collaboration and, in some roles, the opportunity to work with international clients.

Premium CBD location and facilities in our One Eagle St location.

A personalised onboarding experience with a dedicated buddy, hands‑on training and regular check-ins.

Curious about Pilot? Follow along on our socials to see life at Pilot in action.

You must have full Australian working rights in order for your application to be successful.