Contracts Administrator - High-End Residential Projects

CGC Recruitment; Sydney; On-site; AUD 120,000 - 150,000; Full time

Job summary

CGC Recruitment is seeking a Contracts Administrator for a high-end residential builder delivering new builds and renovations up to $10m across Sydney’s Eastern Suburbs, Lower North Shore and Inner West. The role involves managing contracts, budgets and supplier relationships within a busy project team.

You’ll maintain contract registers, handle variations, progress claims and build documentation while using BuildPass or similar software. A strong communicator with budgeting acumen is essential.

Qualifications

• 3+ years' experience in residential construction contracts.
• Strong numeric and budgeting acumen required.
• Excellent communication with subcontractors and suppliers.

Responsibilities

• Prepare, issue and track subcontractor and supplier contracts, purchase orders and work orders.
• Check contract details, pricing, inclusions, exclusions and supporting documents for accuracy before they’re issued.
• Maintain a clear register of contracts, insurances, licences, compliance documents, variations and expiry dates.
• Track project budgets, commitments, invoices and payment claims; compare costs against approved budgets and flag discrepancies or potential overruns.
• Process variations from initial quote through approval, documentation and cost tracking, making sure changes are recorded and authorised.
• Assist with progress claims and payments by gathering supporting information, checking figures and following up outstanding documentation.
• Enter and update project information in BuildPass or similar software, keeping records current and easy to retrieve.
• Coordinate with project managers, site teams, subcontractors and suppliers to collect information, resolve documentation gaps and meet deadlines.
• Support procurement by obtaining and comparing quotes, preparing purchase orders and tracking deliveries or outstanding items.
• Compile and maintain project files, reports and handover documentation, ensuring records are accurate and complete.

Skills

Contract administration

Budgeting

Multitasking

Communication

Tools

BuildPass

Job description

CGC Recruitment is seeking a Contracts Administrator for a high-end residential builder delivering new builds and renovations up to $10m across Sydney’s Eastern Suburbs, Lower North Shore and Inner West. The role involves managing contracts, budgets and supplier relationships within a busy project team.

You’ll maintain contract registers, handle variations, progress claims and build documentation while using BuildPass or similar software. A strong communicator with budgeting acumen is essential.