Contracts Administrator

CGC Recruitment; Sydney; On-site; AUD 120,000 - 150,000; Full time

Job summary

CGC Recruitment is seeking a Contracts Administrator for a high-end residential builder delivering new builds and renovations up to $10m across Sydney’s Eastern Suburbs, Lower North Shore and Inner West. The role involves managing contracts, budgets and supplier relationships within a busy project team.

You’ll maintain contract registers, handle variations, progress claims and build documentation while using BuildPass or similar software. A strong communicator with budgeting acumen is essential.

Qualifications

• 3+ years' experience in residential construction contracts.
• Strong numeric and budgeting acumen required.
• Excellent communication with subcontractors and suppliers.

Responsibilities

• Prepare, issue and track subcontractor and supplier contracts, purchase orders and work orders.
• Check contract details, pricing, inclusions, exclusions and supporting documents for accuracy before they’re issued.
• Maintain a clear register of contracts, insurances, licences, compliance documents, variations and expiry dates.
• Track project budgets, commitments, invoices and payment claims; compare costs against approved budgets and flag discrepancies or potential overruns.
• Process variations from initial quote through approval, documentation and cost tracking, making sure changes are recorded and authorised.
• Assist with progress claims and payments by gathering supporting information, checking figures and following up outstanding documentation.
• Enter and update project information in BuildPass or similar software, keeping records current and easy to retrieve.
• Coordinate with project managers, site teams, subcontractors and suppliers to collect information, resolve documentation gaps and meet deadlines.
• Support procurement by obtaining and comparing quotes, preparing purchase orders and tracking deliveries or outstanding items.
• Compile and maintain project files, reports and handover documentation, ensuring records are accurate and complete.

Skills

Contract administration

Budgeting

Multitasking

Communication

Tools

BuildPass

Job description

Job Description

CGC Recruitment are looking for a Contracts Administrator to join a High-End Residential builder who deliver New Builds and Renovations up to $10m across the Eastern Suburbs, Lower North Shore and Inner West. They have been operating for over 20 years and work with someone of Sydney`s best architects. Our client also has an inhouse architect and design team who generate a steady stream of work every year.

They currently have over $25m in construction and with more projects due to start, they are looking to bring in an additional contracts administrator to join the team and work alongside their project managers.

What You Will Do

• Prepare, issue and track subcontractor and supplier contracts, purchase orders and work orders.
• Check contract details, pricing, inclusions, exclusions and supporting documents for accuracy before they’re issued.
• Maintain a clear register of contracts, insurances, licences, compliance documents, variations and expiry dates.
• Track project budgets, commitments, invoices and payment claims; compare costs against approved budgets and flag discrepancies or potential overruns.
• Process variations from initial quote through approval, documentation and cost tracking, making sure changes are recorded and authorised.
• Assist with progress claims and payments by gathering supporting information, checking figures and following up outstanding documentation.
• Enter and update project information in BuildPass or similar software, keeping records current and easy to retrieve.
• Coordinate with project managers, site teams, subcontractors and suppliers to collect information, resolve documentation gaps and meet deadlines.
• Support procurement by obtaining and comparing quotes, preparing purchase orders and tracking deliveries or outstanding items.
• Compile and maintain project files, reports and handover documentation, ensuring records are accurate and complete.

About You

• Highly organised and detail-oriented
• Confident working with numbers, budgets and project costs
• Experienced in contracts administration within residential construction
• Comfortable managing multiple tasks and deadlines
• A strong communicator who can confidently deal with subcontractors and suppliers
• Proactive, reliable and able to work independentlyComputer literate and confident learning and using construction software
• Experienced using BuildPass or similar construction/project management software
• Familiar with construction contracts, variations, invoices and subcontractor claims

What We Offer

• The opportunity to work on high-end, architecturally designed residential projects
• The opportunity to work alongside an experienced construction team with over 30 direct employees
• A varied role with genuine responsibility and involvement in exciting projects
• $120,000 to $150,000 + super