Contracts Administrator

CGC Recruitment; Sydney; On-site; AUD 120,000 - 150,000; Full time

Job summary

CGC Recruitment are seeking a Contracts Administrator to join a high-end residential builder delivering new builds and renovations across Sydney's Eastern Suburbs, Lower North Shore and Inner West. The role involves subcontractor management, budgeting, and documentation control within a busy project team.

You will coordinate with project managers, site teams and suppliers, ensuring contract accuracy, timely progress claims, and compliant records using BuildPass or similar software.

Qualifications

• Experience in contracts administration within residential construction.
• Excellent budgeting and cost-tracking abilities.
• Strong communication with subcontractors and suppliers.
• Ability to manage multiple deadlines.
• Proactive and reliable with independent work.

Responsibilities

• Prepare, issue and track subcontractor and supplier contracts, purchase orders and work orders.
• Check contract details, pricing, inclusions, exclusions and supporting documents for accuracy before they’re issued.
• Maintain a clear register of contracts, insurances, licences, compliance documents, variations and expiry dates.
• Track project budgets, commitments, invoices and payment claims; compare costs against approved budgets and flag discrepancies or potential overruns.
• Process variations from initial quote through approval, documentation and cost tracking, making sure changes are recorded and authorised.
• Assist with progress claims and payments by gathering supporting information, checking figures and following up outstanding documentation.
• Enter and update project information in BuildPass or similar software, keeping records current and easy to retrieve.
• Coordinate with project managers, site teams, subcontractors and suppliers to collect information, resolve documentation gaps and meet deadlines.
• Support procurement by obtaining and comparing quotes, preparing purchase orders and tracking deliveries or outstanding items.
• Compile and maintain project files, reports and handover documentation, ensuring records are accurate and complete.

Skills

Organised

Detail-oriented

Budgeting

Contracts admin

Communication

Proactive

BuildPass familiarity

Tools

BuildPass

Job description

CGC Recruitment are looking for a Contracts Administrator to join a High-End Residential builder who deliver New Builds and Renovations up to $10m across the Eastern Suburbs, Lower North Shore and Inner West. They have been operating for over 20 years and work with someone of Sydney`s best architects. Our client also has an inhouse architect and design team who generate a steady stream of work every year.

They currently have over $25m in construction and with more projects due to start, they are looking to bring in an additional contracts administrator to join the team and work alongside their project managers.

If you have experience working on high end residential homes or large commercial projects in Sydney, please see below for more info:

What you will do:

• Prepare, issue and track subcontractor and supplier contracts, purchase orders and work orders.
• Check contract details, pricing, inclusions, exclusions and supporting documents for accuracy before they’re issued.
• Maintain a clear register of contracts, insurances, licences, compliance documents, variations and expiry dates.
• Track project budgets, commitments, invoices and payment claims; compare costs against approved budgets and flag discrepancies or potential overruns.
• Process variations from initial quote through approval, documentation and cost tracking, making sure changes are recorded and authorised.
• Assist with progress claims and payments by gathering supporting information, checking figures and following up outstanding documentation.
• Enter and update project information in BuildPass or similar software, keeping records current and easy to retrieve.
• Coordinate with project managers, site teams, subcontractors and suppliers to collect information, resolve documentation gaps and meet deadlines.
• Support procurement by obtaining and comparing quotes, preparing purchase orders and tracking deliveries or outstanding items.
• Compile and maintain project files, reports and handover documentation, ensuring records are accurate and complete.

About You:

• Highly organised and detail-oriented
• Confident working with numbers, budgets and project costs
• Experienced in contracts administration within residential construction
• Comfortable managing multiple tasks and deadlines
• A strong communicator who can confidently deal with subcontractors and suppliers
• Proactive, reliable and able to work independently
• Computer literate and confident learning and using construction software
• Experienced using BuildPass or similar construction/project management software
• Familiar with construction contracts, variations, invoices and subcontractor claims

What We Offer

• The opportunity to work on high-end, architecturally designed residential projects
• The opportunity to work alongside an experienced construction team with over 30 direct employees
• A varied role with genuine responsibility and involvement in exciting projects
• $120,000 to $150,000 + super