Contracts Administrator - FIFO

Exact Contracting Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Exact Contracting Pty Ltd is seeking an experienced Contract Administrator to support civil and bulk earthworks projects in remote South Australia and the Northern Territory. The role involves a 14 days on, 7 days off on-site roster, reporting to the Project Manager, and overseeing contract deadlines, progress claims and change management.

The successful candidate will manage subcontractor and supplier contracts, maintain daily production data, and assist the project team with resourcing and

Qualifications

• Experience in a contract administration role or relevant tertiary education.
• Proficiency with Microsoft Excel, Word and Primavera P6.
• Ability to extract and interpret key data from plans, specs and contract docs.
• Excellent organisational and prioritisation skills; proactive in meeting deadlines.
• Confident communicator with liaising experience with staff, clients and subcontractors.

Responsibilities

• Monitor contract deadlines and conditions.
• Prepare monthly progress claims.
• Track execution of contract changes.
• Draft contractual correspondence including variations, extensions of time and RFIs.
• Compile documents for subcontracts and procurement.
• Administer supplier and subcontractor contract requirements.
• Ensure timely delivery of project deliverables.
• Enter daily production data and lodge daily production reports.
• Track and report weekly project status.
• Assist project management with day-to-day resourcing and subcontractor management.
• Support project leadership and engineers as required.

Skills

Microsoft Excel

Microsoft Word

Primavera P6

Data interpretation

Organisational skills

Communicator

Education

Tertiary education in related field

Tools

Primavera P6

Job description

As an experienced Contract Administrator, you will assist our civil and bulk earthworks projects in remote South Australia and Northern Territory.

The successful candidate will work a 14 days on, 7 days off roster on site, reporting directly to the Project Manager.

The responsibilities of the successful candidate will include:

• Monitoring all contract deadlines and conditions;
• Preparing monthly progress claims;
• Preparing and tracking execution of contract change management;
• Assisting in drafting contractual correspondence with the client, including: Potential variations, Extensions of time, Delay notices, Request for information, and Non-conformances;
• Compiling all documents necessary for subcontracts and procurement;
• Administration of all supplier and subcontractor contract requirements;
• Ensuring timely delivery of all project deliverables;
• Entering daily production data and lodging daily production reports;
• Tracking and reporting weekly project status;
• Assisting the project management team with day to day resourcing of the project, contract administration, and the management of subcontractors; and
• Assisting the project leadership team and engineers when required.

29th September, 2026

As an experienced Contract Administrator, you will assist our civil and bulk earthworks projects in remote South Australia and Northern Territory.

The successful candidate will work a 14 days on, 7 days off roster on site, reporting directly to the Project Manager.

The responsibilities of the successful candidate will include:

• Monitoring all contract deadlines and conditions;
• Preparing monthly progress claims;
• Preparing and tracking execution of contract change management;
• Assisting in drafting contractual correspondence with the client, including: Potential variations, Extensions of time, Delay notices, Request for information, and Non-conformances;
• Compiling all documents necessary for subcontracts and procurement;
• Administration of all supplier and subcontractor contract requirements;
• Ensuring timely delivery of all project deliverables;
• Entering daily production data and lodging daily production reports;
• Tracking and reporting weekly project status;
• Assisting the project management team with day to day resourcing of the project, contract administration, and the management of subcontractors; and
• Assisting the project leadership team and engineers when required.

The successful candidate will be able to demonstrate the below criteria:

• Previous experience in a related role or relevant tertiary education;
• Highly proficient with Microsoft Excel, Microsoft Word, and Primavera P6;
• Able to extract and interpret key data and information in a timely and accurate manner from plans, specifications, and contract documentation;
• Excellent organisational and prioritisation skills;
• Proactive and driven to meet deadlines;
• Highly commercial and confidential;
• Confident communicator with the ability to liaise with staff, clients, suppliers and sub-contractors;
• Maintain ultimate accountability over their work and able to work autonomously or in a team; and
• Ability to work in remote locations.

About Us

Exact Contracting was established in 1992 and is an industry leader in civil, mining & agriculture. Today, Exact employs over 500 people nationally and is highly regarded for its ability to deliver safe, innovative and quality solutions.

Pre-Employment
All candidates will be required to pass a National Police Clearance (within 3 months), pre-employment medical, and a drug and alcohol screening.

Please note, only shortlisted candidates will be contacted, we appreciate the time and effort provided in all applications.