Contracts Administrator - FIFO

JobAdder Operations Pty; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Exact Contracting, established in 1992, seeks an experienced Contract Administrator to support civil and bulk earthworks projects across remote SA and the Northern Territory. You will oversee deadlines, prepare claims, and manage contract variations on a 14-days-on/7-days-off roster, reporting to the Project Manager.

The role requires proficiency in Excel, Word, and Primavera P6, with strong data interpretation, organisation, and communication skills to liaise with clients, suppliers, and

Qualifications

• Previous experience in contract administration for civil projects.
• Proficient with Excel, Word and Primavera P6.
• Able to extract and interpret key data from plans and contract documentation.
• Excellent organisational and prioritisation skills.
• Confident communicator with stakeholders (clients, suppliers and subcontractors).

Responsibilities

• Monitor contract deadlines and conditions.
• Prepare monthly progress claims.
• Track contract change management processes.
• Draft contractual correspondence including variations and RFIs.
• Compile documents for subcontracts and procurement.
• Administer supplier and subcontractor contract requirements.
• Ensure timely delivery of project deliverables.
• Enter daily production data and lodging reports.
• Report weekly project status.
• Support project management with resourcing and subcontractor management.
• Assist project leadership and engineers as required.

Skills

Communication

Organization

Time management

Attention to detail

Autonomous work

Education

Tertiary education in related field

Tools

Microsoft Excel

Microsoft Word

Primavera P6

Job description

Assist with contracts, progress claims, drafting correspondence and other adhoc contract administrative duties on remote projects in SA & the NT

29th September, 2026

As an experienced Contract Administrator, you will assist our civil and bulk earthworks projects in remote South Australia and Northern Territory.

The successful candidate will work a 14 days on, 7 days off roster on site, reporting directly to the Project Manager.

The responsibilities of the successful candidate will include:

• Monitoring all contract deadlines and conditions;
• Preparing monthly progress claims;
• Preparing and tracking execution of contract change management;
• Assisting in drafting contractual correspondence with the client, including: Potential variations, Extensions of time, Delay notices, Request for information, and Non-conformances;
• Compiling all documents necessary for subcontracts and procurement;
• Administration of all supplier and subcontractor contract requirements;
• Ensuring timely delivery of all project deliverables;
• Entering daily production data and lodging daily production reports;
• Tracking and reporting weekly project status;
• Assisting the project management team with day to day resourcing of the project, contract administration, and the management of subcontractors; and
• Assisting the project leadership team and engineers when required.

29th September, 2026

As an experienced Contract Administrator, you will assist our civil and bulk earthworks projects in remote South Australia and Northern Territory.

The successful candidate will work a 14 days on, 7 days off roster on site, reporting directly to the Project Manager.

The responsibilities of the successful candidate will include:

• Monitoring all contract deadlines and conditions;
• Preparing monthly progress claims;
• Preparing and tracking execution of contract change management;
• Assisting in drafting contractual correspondence with the client, including: Potential variations, Extensions of time, Delay notices, Request for information, and Non-conformances;
• Compiling all documents necessary for subcontracts and procurement;
• Administration of all supplier and subcontractor contract requirements;
• Ensuring timely delivery of all project deliverables;
• Entering daily production data and lodging daily production reports;
• Tracking and reporting weekly project status;
• Assisting the project management team with day to day resourcing of the project, contract administration, and the management of subcontractors; and
• Assisting the project leadership team and engineers when required.

The successful candidate will be able to demonstrate the below criteria:

• Previous experience in a related role or relevant tertiary education;
• Highly proficient with Microsoft Excel, Microsoft Word, and Primavera P6;
• Able to extract and interpret key data and information in a timely and accurate manner from plans, specifications, and contract documentation;
• Excellent organisational and prioritisation skills;
• Proactive and driven to meet deadlines;
• Highly commercial and confidential;
• Confident communicator with the ability to liaise with staff, clients, suppliers and sub-contractors;
• Maintain ultimate accountability over their work and able to work autonomously or in a team; and
• Ability to work in remote locations.

About Us

Exact Contracting was established in 1992 and is an industry leader in civil, mining & agriculture. Today, Exact employs over 500 people nationally and is highly regarded for its ability to deliver safe, innovative and quality solutions.

Pre-Employment

All candidates will be required to pass a National Police Clearance (within 3 months), pre-employment medical, and a drug and alcohol screening.