Contracts Administrator

Akord Projects; The Hills Shire Council; Hybrid; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Flexible work from home

Office at Norwest

Job summary

Akord is seeking a Contracts Administrator to oversee procurement, contract administration, and financial reporting for healthcare fitout projects. You will collaborate with Project Managers, Site Supervisors, Directors, subcontractors, and clients, ensuring commercial control from tendering through handover.

Key responsibilities include preparing procurement packages, drafting subcontracts, managing cost reports, and ensuring compliance with legislation.

Qualifications

• Proven experience as a Contracts Administrator within the commercial construction or fitout sector.
• Degree or diploma in Construction Management, Quantity Surveying, Building Studies, or a related discipline.
• Strong understanding of construction contracts, trade procurement, variations, and Security of Payment legislation.
• Proficient in construction management software and Microsoft Office Suite with advanced Excel skills preferred.
• Excellent communication, negotiation, and analytical skills with exceptional attention to detail.
• High level of commercial acumen and organizational capabilities to manage multiple packages across concurrent projects.

Responsibilities

• Prepare trade procurement packages, tender documentation, evaluate subcontractor quotes, conduct price comparisons, and issue recommendations for contract awards.
• Prepare, negotiate, draft, and issue trade subcontracts, purchase orders, and consultancy agreements, ensuring clear scopes of work and compliance with relevant legal standards.
• Maintain accurate project cost reports, monitor cash flows, track project budgets, manage variations, and prepare monthly progress claims and forecast reports.
• Assess and process subcontractor payment claims, variation requests, and extension of time (EOT) claims in accordance with Security of Payment legislation.
• Maintain up-to-date and organized records of all contract documentation, correspondence, variations, head contract conditions, insurances, and bank guarantees.
• Assist with preparing progress claim valuations to clients, managing head contract variations, and tracking project financial performance.
• Ensure subcontractor compliance with licensing, WHS regulations, insurance coverage, and contractual obligations.
• Administer trade final accounts, oversee retention releases, compile operation and maintenance (O&M) manuals, and manage defect liability reporting.

Skills

Contracts Administration

Construction contracts

Procurement

Excel

Communication

Negotiation

Analytical skills

Education

Degree or diploma in Construction Management, Quantity Surveying, Building Studies, or related

Tools

MS Office

Excel

Construction management software

Job description

Akord is a leading Design and Construct firm specialising in medical, surgery and dental fitouts. With years of expertise, we pride ourselves on delivering innovative, functional, and high-quality spaces that meet the specific needs of healthcare professionals. We offer a full spectrum of services, from initial design to final construction, ensuring seamless and sustainable fitouts.

About the role

As a Contracts Administrator, you will play a pivotal role in managing procurement, contract administration, and financial reporting across our healthcare fitout projects. You will collaborate closely with our Project Managers, Site Supervisors, Directors, subcontractors, and clients to ensure effective commercial control and compliant project delivery from tendering through to project handover.

Key responsibilities

• Prepare trade procurement packages, assemble tender documentation, evaluate subcontractor quotes, conduct price comparisons, and issue recommendations for contract awards
• Prepare, negotiate, draft, and issue trade subcontracts, purchase orders, and consultancy agreements, ensuring clear scopes of work and compliance with relevant legal standards
• Maintain accurate project cost reports, monitor cash flows, track project budgets, manage variations, and prepare monthly progress claims and forecast reports
• Assess and process subcontractor payment claims, variation requests, and extension of time (EOT) claims in accordance with Security of Payment legislation
• Maintain up-to-date and organized records of all contract documentation, correspondence, variations, head contract conditions, insurances, and bank guarantees
• Assist with preparing progress claim valuations to clients, managing head contract variations, and tracking project financial performance
• Ensure subcontractor compliance with licensing, WHS regulations, insurance coverage, and contractual obligations
• Administer trade final accounts, oversee retention releases, compile operation and maintenance (O&M) manuals, and manage defect liability reporting

About you

• Proven experience as a Contracts Administrator within the commercial construction or fitout sector
• Degree or diploma in Construction Management, Quantity Surveying, Building Studies, or a related discipline
• Strong understanding of construction contracts, trade procurement, variations, and Security of Payment legislation
• Proficient in construction management software and Microsoft Office Suite with advanced Excel skills preferred
• Excellent communication, negotiation, and analytical skills with exceptional attention to detail
• High level of commercial acumen and organizational capabilities to manage multiple packages across concurrent projects

• Competitive salary package with growth opportunities
• Work from Norwest Office with some flexibility to work from home
• A supportive and collaborative work environment
• The opportunity to work on innovative projects that make a real difference to healthcare professionals