Contracts Administrator

Valmont; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Geyer Valmont in Australia seeks a Contracts Administrator who will manage end-to-end administration of construction contracts, bridging design and delivery, ensuring every trade is engaged on time and every variation captured before it becomes a problem.

You will work with Designers, Site Foremen and Project Managers, prepare scope of works, oversee progress claims, procurement schedules, risk registers, and maintain accurate HSEQ documentation while fostering a safety culture.

Qualifications

• 2+ years experience as a Contract Administrator or similar role.
• Strong understanding of the commercial fit-out sector.
• Ability to review designs and budgets, document detailed scopes, and follow contract procedures.
• Excellent negotiation skills with ethical approach to contractors and suppliers.
• Commitment to championing a safety culture.

Responsibilities

• Administer client contracts, negotiate trade engagement, prepare scope of works, manage progress claims, and oversee subcontractor assessments under the Security of Payments Act.
• Develop procurement schedules and manage long lead-time items to keep projects on track.
• Build rapport with Building and Facility Managers, maintaining transparent, timely communication that keeps client satisfaction high.
• Complete cost reports on time, manage project risk registers, and keep HSEQ documentation accurate and up to date.
• Work closely with Designers, Site Foremen and Project Managers, guiding staff to resolving disputes cleanly and quickly.

Skills

Contract administration

Negotiation

Budget review

Stakeholder communication

Safety culture

Job description

As a Contracts Administrator, you'll manage the end-to-end administration of construction contracts. You'll be the bridge between design and delivery and make sure every trade is engaged on time, and every variation is captured before it becomes a problem.It's a pivotal role built for someone as comfortable with contracts and numbers as they are with people.

You Will

• Administer client contracts, negotiate trade engagement, prepare scope of works documentations, manage progress claims, and oversee subcontractor assessments in line with the Security of Payments Act
• Develop procurement schedules and manage long lead-time items to keep every project on track for its delivery milestones
• Build rapport with Building and Facility Managers, maintaining transparent, timely communication that keeps client satisfaction high
• Complete cost reports on time, manage project risk registers, and keep HSEQ documentation accurate and up to date
• Work closely with Designers, Site Foremen and Project Managers, guiding staff to resolving disputes cleanly and quickly

Who We Are Looking For

This role will suit an experienced Contract Administrator with a strong understanding of the commercial fit-out sector.

• Minumum 2 years' experience as a Contract Administrator, or similar is required
• A strong sound understanding of the commercial fit-out sector and experience managing complex procurement schedules.
• Ability to review designs and budgets, document detailed scopes of work, and follow strict contract execution procedures.
• Strong negotiation skills, with a moral and ethical approach to dealing with contractors and suppliers to achieve the best project outcomes.
• A commitment to championing a safety culture

Who We Are

Geyer Valmont brings together the world of elevated design consultancy with construction excellence. We provide an integrated, full-service design and construct approach to commercial interiors. We’re pioneers at heart. We bring together the most diverse team of creative minds and practical thinkers. Innovative ideas come to life with imagination and pragmatism. We're collaborative, curious, committed, and client-centred. You'll succeed in your career with Geyer Valmont if you uphold these values.

Our studios in Sydney, Melbourne, Brisbane, Perth and Singapore provide global possibilities and our clients span the Asia Pacific across workplace, retail, education and hospitality sectors. We are proud of our loyal client base, with some having trusted us for over 20 years.

We love technology. We build and use our own AI to bring a new level of thinking to workplace design and delivery. We strive to lessen our impact to the planet, and our best work incorporates globally recognised sustainability principles.

We are an equal opportunity employer. We encourage applications from people of all genders, nationalities, and cultural backgrounds. This includes First Nations people and candidates with disabilities.

Why Come Work With Us

• Join a team that values high-quality delivery and collaborative culture.You’llhave the opportunity to lead large, complex sites and mentor junior staff in an environment that rewards initiative and problem-solving.
• High-performing and collaborative –We back our people to bring their perspective, takeownershipand deliver workwe’reproud of.
• Clear growth pathways –We invest in capability,providereal stretchopportunitiesand support long-term career progression.
• Agile and connected –With direct access to leaders and fast decision-making,good ideasgain traction quickly.