Contracts Administrator

Geyer Valmont; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Geyer Valmont in Melbourne, VIC is seeking an experienced Contracts Administrator to manage end-to-end contract administration for complex commercial interior projects. You’ll bridge design and delivery, ensure timely engagement of trades, and capture variations before they impact project outcomes.

Working closely with designers, site foremen and project managers, you’ll develop scopes, manage progress claims, risk registers, and uphold safety and quality standards while maintaining clear client

Qualifications

• 2+ years' experience as a Contract Administrator
• Experience in commercial fit-out sector and managing complex procurement schedules
• Ability to review designs and budgets, document detailed scopes of work, and follow contract procedures
• Strong negotiation skills with ethical approach to contractors and suppliers
• Commitment to championing a safety culture

Responsibilities

• Administer client contracts, negotiate engagement, prepare scopes of works, manage progress claims, oversee subcontractor assessments under the Security of Payments Act
• Develop procurement schedules and manage long lead-time items to keep projects on track
• Build rapport with Building and Facility Managers and maintain transparent, timely client communications
• Complete cost reports, manage project risk registers, and maintain HSEQ documentation
• Collaborate with Designers, Site Foremen and Project Managers to resolve disputes efficiently

Skills

Contract administration

Procurement scheduling

Negotiation

Stakeholder communication

Safety culture

Job description

Job Type: Permanent - Full Time

Location: Melbourne, VIC

Job Category: Construction - Project Management

The Role

As a Contracts Administrator, you'll manage the end-to-end administration of construction contracts. You'll be the bridge between design and delivery and make sure every trade is engaged on time, and every variation is captured before it becomes a problem. It's a pivotal role built for someone as comfortable with contracts and numbers as they are with people.

You Will

• Administer client contracts, negotiate trade engagement, prepare scope of works documentations, manage progress claims, and oversee subcontractor assessments in line with the Security of Payments Act
• Develop procurement schedules and manage long lead-time items to keep every project on track for its delivery milestones
• Build rapport with Building and Facility Managers, maintaining transparent, timely communication that keeps client satisfaction high
• Complete cost reports on time, manage project risk registers, and keep HSEQ documentation accurate and up to date
• Work closely with Designers, Site Foremen and Project Managers, guiding staff to resolving disputes cleanly and quickly

Who We Are Looking For

• Minumum 2 years' experience as a Contract Administrator, or similar is required
• A strong sound understanding of the commercial fit-out sector and experience managing complex procurement schedules.
• Ability to review designs and budgets, document detailed scopes of work, and follow strict contract execution procedures.
• Strong negotiation skills, with a moral and ethical approach to dealing with contractors and suppliers to achieve the best project outcomes.
• A commitment to championing a safety culture

Who We Are

Geyer Valmont brings together the world of elevated design consultancy with construction excellence. We provide an integrated, full-service design and construct approach to commercial interiors. We’re pioneers at heart. We bring together the most diverse team of creative minds and practical thinkers. Innovative ideas come to life with imagination and pragmatism. We're collaborative, curious, committed, and client-centred. You'll succeed in your career with Geyer Valmont if you uphold these values.

Our studios in Sydney, Melbourne, Brisbane, Perth and Singapore provide global possibilities and our clients span the Asia Pacific across workplace, retail, education and hospitality sectors. We are proud of our loyal client base, with some having trusted us for over 20 years.

We love technology. We build and use our own AI to bring a new level of thinking to workplace design and delivery. We strive to lessen our impact to the planet, and our best work incorporates globally recognised sustainability principles.

We are an equal opportunity employer. We encourage applications from people of all genders, nationalities, and cultural backgrounds. This includes First Nations people and candidates with disabilities.

Why Come Work With Us

Join a team that values high-quality delivery and collaborative culture.You’llhave the opportunity to lead large, complex sites and mentor junior staff in an environment that rewards initiative and problem-solving.

• High-performing and collaborative –We back our people to bring their perspective, takeownershipand deliver workwe’reproud of.
• Clear growth pathways –We invest in capability,providereal stretchopportunitiesand support long-term career progression.
• Agile and connected –With direct access to leaders and fast decision-making,good ideasgain traction quickly.