Contracts Administrator

11 Recruitment; Sydney; On-site; AUD 75,000 - 85,000; Full time

Job summary

New Space Project Management, a family-owned property developer and builder in Sydney’s Eastern Suburbs, is seeking a Contracts Administrator. You will administer construction contracts, coordinate procurement and contractual documentation for high-end residential and mixed-use developments.

The role requires strong attention to detail, commercial judgement and clear communication with subcontractors, suppliers and internal project teams.

Qualifications

• Minimum 1 year experience as a Contracts Administrator.
• Strong knowledge of contract administration and procurement.
• Ability to interpret architectural drawings and fire-rating plans.

Responsibilities

• Administer construction contracts and procurement docs.
• Coordinate and manage contractual documentation.
• Prepare monthly progress claims and review EOT/variation claims.
• Analyse risks and advise on cost-to-complete impacts.
• Ensure compliance with Security of Payment obligations.
• Maintain audit-ready contract records.

Skills

Contract administration

Procurement

Progress claims

Variation management

Contract law basics

Stakeholder management

Education

Relevant qualification

Job description

Job Type: Permanent position | Full time position

Job Description

Full-time Contracts Administrator position available with competitive salary. Work in a dynamic team in Bondi Junction, NSW 2022. 3 Stand-out Bullet Points:

• Full-Time Contracts Administrator
• $75,000 – $85,000 p.a. plus superannuation
• Work in a professional environment.

Position Overview: New Space Project Management – A family-owned property developer and builder based in Sydney’s Eastern Suburbs, delivering boutique residential, mixed-use and commercial developments across the full project lifecycle. The business manages design coordination, planning, construction delivery, procurement, financial administration and post-completion property management in-house, with a strong focus on high-quality craftsmanship and detail. As a Contracts Administrator at

New Space Project Management, you will be responsible for administering construction contracts, coordinating procurement and contractual documentation, managing claims and variations, and supporting commercial and financial control across high-end property developments. This position requires strong attention to detail, commercial judgement and the ability to communicate clearly with subcontractors, suppliers, consultants and internal project teams. Responsibilities and Tasks:

• Contribute to the negotiation of contract terms with external partners and subcontractors to ensure project-specific requirements for high-end residential and mixed-use developments are clearly addressed.
• Interpret and explain contract requirements, terms and conditions, including relevant architectural drawings and fire-rating plans, to support accurate scope definition and statutory compliance.
• Develop, review and negotiate contract variations by analysing scope changes, supporting evidence, cost implications and project requirements before approval.
• Prepare monthly progress claims and review subcontractor Extension of Time (EOT) and variation claims to support accurate payment administration and project cash flow.
• Analyse financial and contractual risks within project agreements and advise senior management on cost-to-complete impacts, budget exposure and profit-and-loss forecasts.
• Monitor relevant Australian construction legislation and contractual obligations, including Security of Payment requirements, to support compliant and timely contract administration.
• Build and maintain effective working relationships with subcontractors, suppliers, consultants and project stakeholders to minimise contractual risk and support timely project delivery.
• Maintain accurate document registers, contractual correspondence and project records to provide a clear audit trail for financial, legal and construction matters.

Qualifications and Skills: ? Relevant qualification. ? Minimum 1 year experience as a Contracts Administrator ?

Strong knowledge of construction contract administration, procurement, progress claims and variation management. ? Ability to interpret architectural and technical documentation and translate project requirements into clear contractual scopes. ? Sound commercial, financial and risk-analysis skills, including cost tracking, forecasting and claim assessment.

? Strong communication, organisation and stakeholder-management skills with a high level of attention to detail. Salary: The role offers a remuneration package ranging from $75,000 – $85,000 p.a plus superannuation for a 38-hour work week.

We are looking forward to facilitating your application and potentially welcoming you to a company that values expertise. CAIR0005