Contract Administrator

KAREAGE PTY LTD; Sydney; On-site; AUD 80,000 - 90,000; Full time

Job summary

KAREAGE PTY LTD, based in NSW, seeks an experienced Contract Administrator to manage supplier and customer contracts, tenders, and procurement agreements across our healthcare equipment supply operations. This role reports to management and ensures contracts are compliant and commercially sound.

The successful candidate will prepare, negotiate, administer and monitor contracts across the supply chain, staying current with regulatory requirements and coordinating with sales, procurement,

Qualifications

• Diploma/Advanced Diploma or higher in Business or similar.
• At least 1 year of contract administration or similar experience.
• Understanding of contract terms, variations and negotiation.
• Strong written and verbal communication and stakeholder management.
• High attention to detail and organisational skills.
• Experience with MS Office and contract/document management systems.

Responsibilities

• Prepare, interpret, maintain and review contracts with suppliers and customers.
• Negotiate terms, variations, pricing, delivery and service level terms.
• Administer supply agreements and tender submissions.
• Respond to contract inquiries and resolve disputes.
• Maintain contract registers and documentation.
• Ensure compliance with legislation and liaise with legal as needed.
• Support development of contract templates and procedures.

Skills

Contract administration

Negotiation

Stakeholder management

Education

Diploma/Adv Diploma in Business

Tools

Excel

Word

Contract management systems

Job description

KAREAGE is a leading medical equipment and aged care accessories supplier based in Arndell Park, NSW. As "Your One Stop Medical Equipment & Accessories Supplier," we provide a comprehensive range of products including pressure care mattresses, mobility aids, adjustable beds, bathroom and toilet aids, patient transfer equipment, falls prevention systems, bariatric equipment, and daily living aids to aged care providers, healthcare facilities, and individual customers across Australia. We are committed to quality, fair pricing, and going the extra mile for every customer.

We are currently seeking an experienced Contract Administrator to join our growing team and manage supplier and customer contracts, tenders, and procurement agreements that support our expanding operations.

About the Role

Reporting to management, the Contract Administrator will be responsible for the preparation, negotiation, administration, and management of contracts across our supply chain — including supplier agreements, customer service contracts, aged care facility supply arrangements, and tender submissions. This is a key role ensuring our contractual arrangements are compliant, commercially sound, and effectively administered from initiation through to completion.

Key Duties and Responsibilities

• Prepare, interpret, maintain and review contracts with equipment suppliers, manufacturers, importers and freight/logistics partners
• Prepare and administer supply agreements with healthcare providers and NDIS customers
• Negotiate contract terms and variations with suppliers and customers, including pricing, delivery, warranty and service-level terms
• Respond to contract-related inquiries from internal teams, suppliers and customers, and resolve contractual problems and disputes as they arise
• Review, negotiate and process variation requests, renewals and extensions to existing supplier and customer agreements
• Analyse and assess risk within contract terms and conditions, and elevate significant risks to management
• Prepare quotation documentation for aged care and healthcare supply contracts, including government and institutional panel tenders
• Maintain contract registers, correspondence files and documentation in line with company record-keeping requirements
• Monitor compliance with contract obligations, key dates and renewal milestones, and report on contract status to management
• Stay current with relevant legislative and regulatory requirements (including consumer law and therapeutic goods supply requirements) and liaise with legal advisors as needed
• Interpret contract terms for internal stakeholders across sales, procurement, logistics and finance, and support the development of contract templates and procedures

Skills and Experience Required

• Diploma, Advance Diploma or higher in Business field or similar background.
• At least 1 year of relevant work experience as a Contract Administrator or in a similar contract/commercial administration role
• Sound understanding of contract terms, variations and negotiation principles
• Strong written and verbal communication and stakeholder management skills
• High attention to detail and strong organisational and time-management skills
• Proficiency in Microsoft Office (particularly Excel and Word) and contract/document management systems
• Experience in the medical equipment, aged care, healthcare, or a related supply industry highly regarded but not essential
• Ability to work independently and manage multiple contracts and deadlines simultaneously

What We Offer

• Full-time, permanent position based in Arndell Park, NSW
• Supportive team environment in a growing, established company
• Opportunity to play a key role in a business supplying essential equipment to the aged care and healthcare sector

Salary Range:- $80,000 - $90,000 per annum, based on skills and experience.