Contracts Administration

Quad Services Pty Ltd; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive training and ongoing支持

On-site parking

Public transport access

Career growth with national recognised

Job summary

Quad Services Pty Ltd is seeking a highly organised Contracts Admin to join our Artarmon team in Sydney. The role supports contract administration, maintains client records, and handles budget and variation processes.

You will set up client accounts, manage job details, and handle monthly reporting while ensuring data accuracy and compliance with WHS policies.

We offer comprehensive training, on-site parking, and a clear path for career growth within a nationally recognised organisation.

Qualifications

• Previous experience in a contracts administration or similar role (desirable, but not essential).
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• The ability to build positive relationships with internal and external stakeholders.
• Exceptional organisational and time management skills.
• Strong computer literacy, particularly across Microsoft Office applications including Excel, Word and Outlook.
• The ability to work independently while also contributing effectively within a team environment.

Responsibilities

• Set up new client accounts and job details within company systems
• Update job costing files and assist with budget setup activities
• Process and record job terminations and communicate updates to relevant stakeholder
• Process contract variations and update relevant systems accordingly
• Monitor and respond to contract-related enquiries from internal teams
• Maintain accurate contract documentation, including signed agreements and client records
• Provide administrative support during the tendering and quotation process
• Assist with maintaining the Fixed Asset Register, ensuring accurate recording of acquisitions, disposals and depreciation
• Assist with monthly reporting and job cost exports
• Contribute to a safe and healthy workplace in accordance with company policies and WHS requirements

Skills

Communication

Data accuracy

Stakeholder relations

Time management

MS Office

Teamwork

Tools

Excel

Word

Outlook

Job description

Office-based role in Artarmon (near Chatswood)

Full-time | $65,000–$75,000 + super (depending on experience)

• Comprehensive training and ongoing support provided
• On-site parking and convenient public transport access
• Career growth with a nationally recognised organisation

The Company

Established in 1972, Quad Services is an Australian-owned provider of commercial cleaning and associated services, delivering solutions across every Australian state and territory.

As a nationally recognised and award-winning service provider, we pride ourselves on building long-term client partnerships and delivering service excellence through collaboration, innovation and reliability.

The Role

We are seeking a highly organised and detail-oriented Contracts Admin to join our team in Artarmon.

This role plays a critical part in supporting our contract administration processes and ensuring the accuracy and integrity of client and operational information. You will be responsible for maintaining contract records, setting up and updating customer information, supporting financial administration, and ensuring that key contractual obligations are accurately documented and communicated.

Success in this role will come from your strong administrative skills, attention to detail, ability to manage competing priorities, and confidence in building positive working relationships across the business.

In this role, you will:

• Set up new client accounts and job details within company systems
• Update job costing files and assist with budget setup activities
• Process and record job terminations and communicate updates to relevant stakeholder
• Process contract variations and update relevant systems accordingly
• Monitor and respond to contract-related enquiries from internal teams
• Maintain accurate contract documentation, including signed agreements and client records
• Provide administrative support during the tendering and quotation process
• Assist with maintaining the Fixed Asset Register, ensuring accurate recording of acquisitions, disposals and depreciation
• Assist with monthly reporting and job cost exports
• Contribute to a safe and healthy workplace in accordance with company policies and WHS requirements

About You

To be successful in this role, you will demonstrate:

• Previous experience in a contracts administration or similar role (desirable, but not essential)
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to data accuracy
• The ability to build positive relationships with internal and external stakeholders
• Exceptional organisational and time management skills
• Strong computer literacy, particularly across Microsoft Office applications including Excel, Word and Outlook
• The ability to work independently while also contributing effectively within a team environment

Requirements

A current National Criminal History Check (issued within the last three months) or a willingness to obtain one before commencement

Quad Services is an Equal Opportunity Employer committed to fostering a diverse, inclusive and respectful workplace.

We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, veterans and individuals with Defence experience, whose unique skills and perspectives strengthen our organisation.